10 Apps Entrepreneurs Use to Stay Productive and Organized

10 Apps Entrepreneurs Use to Stay Productive and Organized
Technology has made it easier than ever to stay for entrepreneurs to be efficient and focus on money-making ideas. Here are 10 of our favorites.
by Meredith Galante Jan 19, 2018 — 3 min read
10 Apps Entrepreneurs Use to Stay Productive and Organized

To be a great entrepreneur, you need a lot of good business ideas — but you also need to stay organized. Luckily, technology has made it easier than ever to stay efficient and focus on those money-making ideas.


Evernote’s web and mobile app helps you create digital notebooks, so you can keep your ideas and meeting notes more organized. Take pictures of your notes and tag them, and Evernote will help you sort them for easy, organized access when you need them again. You can even sort receipts to help with reimbursements or budgets. Evernote also sells notebooks and Post-it Notes that make syncing with the app even easier.

Download on iOS or Android free.


Communication among your team is important for the success of your business. This team communication tool organizes thoughts, ideas, and conversations, and allows you to access them anywhere you go. You can hashtag certain topics or members, and get alerts on important topics.

Download on iOS or Android free.


Every successful entrepreneur needs a to-do list. This mobile-friendly one is great for projects with many moving pieces, and it allows you to create tasks and subtasks. The to-do list is also shareable with your team, so everyone can stay on track and hold each other accountable for progress. There is a free version, but if you pay for the upgrade you can add documents for deeper integration.

Download on iOS or Android free, or upgrades starting at $14.99.


MobileDay acts as your own personal assistant and syncs with your calendar to ensure you’re ready for conference calls. The app notifies you when it’s almost time for your call, then dials you in with a touch of a button, eliminating the search for correct call sequences or PINs.

Download on iOS or Android free, or $14.99 a month for the premium plan.


Sometimes concentrating on the task at hand is just as important as keeping the project organized. Procraster helps you figure out why you are procrastinating and gives you a next step to get back in the groove. You can also set a timer to finish the task, and sync it with your calendar.

Download on iOS or Android free.


As an entrepreneur, you’re on the go a lot, but you still need to sign documents, contracts, and more in real time. This app eliminates the burden of needing to print, sign, and scan a document to be sent back. Using your finger, you can sign the document and convert to PDF all from your phone.

Download on iOS or Android free, upgrades starting at $13 a month.

Square Point of Sale

Square’s free POS app lets you ring up customers in seconds and includes basic inventory management features. It also lets you send professional online invoices (which are free to send) straight from your mobile device. If you’re on the go a lot — and what entrepreneur isn’t — you can access real-time, in-depth reporting in the app. This can help you catch issues or spot opportunities, so you can act quickly in support of your bottom line.

Download on iOS or Android free (pay 2.6% + 10¢ per each swiped, dipped, or tapped transaction, 2.9% + $0.30 per invoice paid online).


Easy file sharing between you and your team helps you push out information, changes, or plans quickly. Dropbox also allows editing in the app, across multiple devices. Need to share a video or photo? Dropbox has you covered there, too.

Download on iOS or Android free, or upgrade at various business pricing.

Google Drive

If your personal or business email account is through Gmail, you can also share and create documents via Google Drive. Spreadsheets, documents, presentations, and more can be created, shared, edited, or more from any tablet, mobile device, or computer.

Download on iOS or Android free.


If you’re doing this entrepreneur thing right, you’re meeting a lot of cool and interesting people. The next important step is remembering their contact info. CamCard allows you to snap a photo of a person’s business card and have all the information uploaded into a contact. If the person you’re exchanging cards with also has CamCard, you can exchange e-business cards, eliminating the need for the extra paper.

Download on iOS or Android free.

Meredith Galante
Meredith Galante is a freelancer writer based in New York City. She's been writing for Square since 2017 where she's covered everything from the best software for restaurants to use to maximize profit, minimum wage laws across the country, and tips for entrepreneurs to maximize their impact.


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