A Guide To Business Banking

Here’s a guide to business banking to get you started.

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What is business banking?

Business banking refers to the process of a third party managing a company’s finances. When you select a banking provider to store your business funds, you receive a business bank account, the option to apply for business loans, and other financial services that you may need.

What’s the value of business banking?

Business banks are designed to keep your funds safe and allow you to get a clear picture of your financial health. A business banking account offers perks that business owners don’t receive with a personal checking account. (It’s important to separate your business and personal finances for other reasons, too.)

A business banking account allows you to:

  • Track business cash flow effectively. Creating a separate business bank account makes it easier to track business expenses without getting lost in personal finances.
  • Access a business debit card. Some providers offer a business debit card that gives you fast access to your money and helps you better manage your cash flow.
  • Apply for business loans. Business banking solutions can offer business loan options that can help you grow your business.
  • Save money on business taxes. A separate business account makes it easier to deduct business expenses for taxes.
  • Protect yourself from legal action. Separating your business and personal finances minimizes the risk of business lawsuits affecting your personal assets.
  • Protect customer information. Merchant services offer customer protection to ensure security.
  • Access ACH payments. An automated clearing house (ACH) is a network that manages electronic payments and money transfers. When you set up a business banking account, you receive access to ACH payments, which provide a convenient way for customers to pay you and for you to pay your vendors.
  • Create a professional atmosphere. Customers can write checks or create invoices pointing to your business rather than you personally, which creates a more professional, credible image.

What documents and licenses do you need to open a business bank account?

To enroll for a business bank account and reap the business banking benefits, you need to provide documentation that proves your business’s legitimacy. Here are some important documents you need to open a business banking account:

  • Employer Identification Number. An EIN is a unique number issued to businesses by the IRS for tax purposes. It’s essentially the Social Security number for your business. You can apply for an EIN through Square using our free EIN assistant.

  • Business formation documents. When you form a business, you need to determine a business structure and elect a business entity (whether that be sole proprietorship, general partnership, LP, LLC, or corporation).
  • Business license. The government issues businesses a license that grants the owner the rights to start and run a business.

How to open a business account

The account you open depends on the type of business you’re starting or running, and how you plan on using the account. Here are a few factors to consider when selecting a provider:

  • Business features. Whether it’s maintaining cash flow or offering a business line of credit, business banking providers offer a variety of features that can help you manage and grow your business. Be sure to ask about features that are right for you.
  • Online accessibility. In today’s world, a lot of business banking can be done online. You want to know how you can access your account quickly and easily, such as online or through an app.
  • Banking fees. Each provider may have a monthly fee for its services and/or additional hidden fees that it tacks on once you sign a contract. Be sure to ask each potential provider for a breakdown of its monthly fees.
  • Cash deposit limits. Business checking accounts may limit the amount of cash an owner can deposit at one time. If you reach the capacity in a billing cycle, you might be charged additional fees.
  • Transaction limits. Similar to cash deposits, banks may limit your monthly transactions or enact a transaction fee based on your volume.

Mistakes business owners make when banking

Once you’ve chosen your business banking provider, you need to set up your account. For the most part, the process is pretty straightforward, but you still need to be aware of some common mistakes:

Not creating separate business and personal banking accounts. It’s crucial to keep your business and personal finances separate, meaning a business bank account should be one of the first things you get when starting a business.

Incorrect account setup. The initial setup requires time and various documents. Be meticulous during this step of the process and work with your provider to better understand everything you need to get your account up and running.

Not maintaining the minimum monthly balance. Some business bank accounts require a minimum monthly balance. If you dip below this minimum, providers usually have associated fees.

Square Card: Manage your business funds

If you accept Square payments and aren’t looking to use a bank for traditional business banking, you can manage your business funds using Square Card, a customizable business debit card. Square Card gives you real-time access to your Square balance so you can purchase inventory, supplies, or anything else you need to run your business as soon as you make a sale.

With Square Card, you can see a complete snapshot of your Square balance spending and activity within your Square Dashboard and in Square Point of Sale. You can also access reporting features that separate business and personal expenses to improve cash flow management. Square Card may be helpful for businesses that have:

  • Tighter cash flow
  • Business expenses that can be paid with a debit card
  • Only a personal bank account, with no way of separating business expenses.

With Square Card, there’s no need to wait in line at a bank branch with paperwork in tow; simply order a card from your Square Point of Sale app.

Questions about Square Card? Here’s how it works:

Note that the Square Card is funded solely by your Square account balance. The Square balance is not a bank account and is not FDIC insured.