Turn Any Laptop into a Free Virtual POS (VPOS)

Turn Any Laptop into a Free Virtual POS (VPOS)
Accepting payments anytime, anywhere is possible with a virtual POS.
by Alise Bailey Dec 27, 2017 — 2 min read
Turn Any Laptop into a Free Virtual POS (VPOS)

Accepting payments anytime, anywhere is possible with a virtual POS.

What is a virtual POS (VPOS)?

A virtual POS, or a VPOS, is a virtual point-of-sale terminal that allows you to process card-not-present payments without a credit card reader, app, or special hardware.

It allows you to accept payments via email, phone, or fax without storing or writing down shoppers’ credit card information. The technology also enables you to see all your payments in one place, streamlining the entire process.

What kind of businesses typically use a virtual POS?

A virtual POS can be a useful tool for many types of businesses and for different types of transactions. Here are some examples:

How our free VPOS terminal works

Using Square’s VPOS — called Virtual Terminal — is a simple, seamless process. There are no monthly fees and no need for extra software or a credit card reader. Pay only 3.5 percent + 15 cents for each payment you accept with Virtual Terminal. Here’s how to get started:

  1. Sign up for Square.
  2. Log in to your online virtual terminal via Dashboard.
  3. In the left-side panel, click Virtual Terminal.
  4. Click Take a Payment.
  5. Enter the payment details for the transaction. You need to enter the final order amount, and the customer’s credit card number, expiration date, CVV, and billing ZIP code (the optional note field is great for leaving a personal thank-you or itemizing the charges).
  6. Click Charge.


Can I use Virtual Terminal with Square’s other payment products, like Square Point of Sale?
Yes, you can accept payments via any of Square’s payment products, like our web POS, with one account. All earnings are collected and reported in your account.

How much does it cost to use your virtual point of sale?
Payments taken through Square’s virtual point of sale (Virtual Terminal) are subject to a 3.5 percent + 15 cent credit card processing fee, per transaction if entered manually, and 2.75 percent per transaction if swiped on an Apple computer or Chromebook with a Square Reader. Opening an account is free, and there are no monthly fees or merchant account fees.

Can I itemize the bill or only charge a single lump sum?
You can charge a single lump sum only, but you can itemize the purchase in the notes field under the payment details.

Do I need a separate merchant account or payment gateway?
No. Using Virtual Terminal is no different than accepting payments via your Square Reader.

Can I use Square Reader and Virtual Terminal at the same time?
If you are using an Apple computer or a Chromebook, you have the option to use Square Virtual Terminal with Square Reader as an extra convenience when your customers are in person.

Alise Bailey
Alise Bailey is an editor at Square, where she writes about how to start, run, and grow a business, highlighting our sellers around the world.


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