If you’re using Employee Management or Square’s payroll services, you can keep track of the hours your employees work with Square Timecards. With Square Timecard reports, you’ll save time calculating employee hours and running payroll with automatic overtime and double-time calculations that are easily exported to Square Payroll or your computer as a .CSV file. Once you’ve set up your employee timecards, you can view your timecard reports right from your online Square Dashboard.

Set Your Work Period

Setting a Work Period enables Square Timecards to report and calculate overtime based on your business’ operations. If your employees are typically clocked in past midnight, set your start of workday to at least an hour past the end of the closing shift. For example, if you’re operating a bar that closes at 2 a.m. and employees leave at 3 a.m., make start of workday 4 a.m. in case of overtime and to ensure their shifts can be viewed in the same work day.

  1. Visit Timecards in your online Square Dashboard > Settings > Work Period.
  2. Set your start of Workweek and Workday.
  3. Click Save.

Review and Set Your Overtime and Breaks

Overtime settings are automatically associated with your state based on your location. You can confirm your location(s) by visiting Account & Settings in your online Square Dashboard.

If your employees are working multiple jobs at different wages, overtime will be calculated using the weighted average of the total normal earnings divided by total hours worked.

Set Overtime Rules

  1. Log into Timecards in your online Square Dashboard > Settings.
  2. Under Overtime & Breaks, set a daily, weekly, and doubletime limit. Make sure to review your state’s overtime rules.
  3. Save.

Set Up Break Tracking

  1. Log into Timecards in your online Square Dashboard > Settings > Break Settings.
  2. Click Add new break to add your first break.
  3. Add a name, duration, and select the compensation setting (paid or unpaid) for the break.
  4. Click Save to confirm the break settings.
  5. Add up to 3 breaks in total for each of your locations.

Break Tracking

Turn on Timecard Tracking

Once your permissions, employees, and timecard settings are all set up, it’s time to enable break tracking in the Square app.

Log into the Square app and visit Settings > Employee Management > toggle Track Time from Point of Sale on.

If you’ve paired a device to a specific location, you’ll need to make sure your employees have permission to work at that location. To check, go to Employees in your online Square Dashboard, select the employee name to make sure the correct locations are selected.

Employee Clock In/Out, Breaks, and Switching Jobs

Before you can track employee hours, you’ll need to assign each employee a Point of Sale passcode so they can clock in and out of the app.

Clock In / Out

To clock in / out on a tablet:

  1. Tap the clock icon in the bottom-right of the Square app. This button may also say Log Out XX if another employee is logged in to the app. If using Square Register, tap Clock In/Out in the upper-left corner.
  2. Enter your 4-digit passcode. If applicable, select a job title for the function you’re clocking into.
  3. Tap Clock In.

To clock out, follow steps 1-2, then tap End Shift > Confirm End Shift.

The clock icon in Square Point of Sale will display if employee management is enabled.

To clock in / out on a smartphone:

  1. Tap: Three Horizontal Lines
  2. Tap Clock In/Out.
  3. Enter your 4-digit passcode. If applicable, select a job title for the function you’re clocking into.
  4. Tap Clock In.

To clock out, follow steps 1-3, then tap End Shift > confirm End Shift.

Note: Mobile cashiers signing in to the Square app with their own login will not be prompted to enter a Point of Sale passcode to clock in or out.

Starting a Break

  1. To take a break on an iPad, tap the clock icon in the Checkout tab. On an iPhone, tap Clock In/Out from the navigation menu. If using Square Register, tap Clock In/Out in the upper-left corner.
  2. Enter your employee passcode.
  3. Select Start Break.
  4. Select the applicable break option to start break.

Break Tracking-POS - Options

Ending a Break

  1. To end a break on an iPad, tap the clock icon in the Checkout tab. On an iPhone, tap Clock In/Out from the navigation menu. If using Square Register, tap Clock In/Out in the upper-left corner.
  2. Enter your employee passcode.
  3. Select End Break.
  4. Confirm to end break.

Switching Jobs

To switch job titles during a shift:

  1. Tap the clock icon in the Checkout tab. On an iPhone, tap Clock In/Out from the navigation menu. If using Square Register, tap Clock In/Out in the upper-left corner.
  2. Enter your employee passcode.
  3. Tap Switch Job > select new job.

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