Email Cadence 101: When and How Often You Should Send Email

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Figuring out how often your customers want to hear from you can feel overwhelming, but we promise it doesn’t have to be. In fact, working out when and how often you should send email can actually be fun once you get the hang of it. Really.

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Why is it important for your business to send email?

When you send email for your business, you’re building credibility and strengthening your relationship with customers. Sending email with promotions or invitations to events can also act as a catalyst for bringing both current and potential customers into your store, whether it’s online or on Main Street.

These benefits are reason enough to send email, but they’re just the tip of the iceberg. A strong email marketing strategy allows you to highlight new offerings, drive repeat website visits, and reward your most loyal customers.

When and how often should you send email?

The answer to this question depends on how far along you are in your email marketing journey. If you’re just starting out with your email marketing strategy and aren’t sure when to schedule your sends, a good rule of thumb is to send email once a week on Tuesday between 10 and 11 a.m. We realize that seems like a very specific time frame, but we promise the data backs it up.

If you take away one thing from this article, let it be that consistency matters. Once you’ve experimented with when and how often you email your customers, it’s important that you’re consistent with both. Customers love consistency.

How do you know if you’re reaching your audience? And how can you listen to your audience?

If you’re already sending email, your own data can tell you a lot about the right time to send. In the Campaigns tab of the Square Dashboard Marketing section, you can review your email open and clickthrough rates. Outside of a survey, this data is the best way to “listen” to your customers.

Both rates can provide you with a pretty clear picture of what’s working and what you might want to change. For example, if open rates are high and attributable purchases doing well, keep doing what you’re doing. If open rates are declining, or you’re seeing a high unsubscribe rate, try sending email less frequently, or changing up the time that you send it out.

It’s important to note that in the United States, the average open rate is 20 percent and the average clickthrough rate is 3.3 percent. Open and clickthrough rates can vary by industry, so it’s worth taking a look to see how you compare against your specific industry.

If your open rates are lower than you’d like them to be, review when your email is being opened and try sending email when most of your customers are opening it.

Also, a subject line with a clear call to action that conveys urgency can cut through the noise of your customers’ inboxes and may help increase your open rates.

Related Articles
Measuring Your Email Marketing: What’s a Good Open Rate?
The Marketing Email Customers Click on the Most
How to Create an Email Strategy

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