Scheduling Tips: How to Schedule Employees

Knowing how and when to schedule your employees is crucial to successful business management. It can also make a huge difference to your team’s morale.

How to Schedule Employees

It’s easy to schedule employees with Square Empo

#1. Know the law.

Before you start scheduling employees, make sure you have a solid grasp on federal, state, and local laws concerning overtime pay, scheduling restrictions, holidays, and required shift breaks. For example, some states may require you to pay employees double time for any hours worked over a certain amount in a single day.

#2. Determine how much help you need.

You probably have spikes and lulls in business. If weekends and evenings are busier for you, you’ll probably need the help of a few more employees. Consider scheduling your extra help to come in a half hour to an hour before the rush begins, so they have time to prepare. If you’re an existing Square seller, you can log into your Square Dashboard to see your busiest hours, days, weeks, and months.

#3. Know your team.

Check in with your employees regularly to get a handle on their availability over the coming months. Know who prefers nights or mornings. Avoid workplace tension by making sure everyone understands how you schedule (say, if you give certain shifts to employees with more seniority).

#4. Put your schedule online.

Online calendars are your best friend. Since anyone can check the online schedule instantly, you can eliminate any misunderstandings about shift or appointment times.

#5. Disaster-proof your schedule.

Employees get sick. Their cars break down. Their kitchen pipes burst. Have a backup plan for sudden changes. Always know who’s available to cover the shifts if necessary. Some seasons are more popular for taking time off. Be sure to ask about everyone’s holiday and vacation plans well in advance.

No matter what type of business you run, your employees depend on a clear work schedule. By figuring out a system your team can count on, you’re preventing a lot of potential miscommunication and stress.

If you’re looking for an efficient way to keep track of your employees’ schedule, check out Square Appointments, our online scheduling software which helps businesses be faster and smarter.

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