Square Appointments
Effortlessly Schedule and Manage Recurring Appointments
Stay on top of your most loyal customers’ bookings with Square Appointments advanced scheduling software.
What are recurring appointments?
Recurring appointments are appointments that are scheduled to take place multiple times typically by the same client. Hair and beauty salons or personal trainers, for example, could have repeat customers who want to schedule their appointments regularly. Recurring appointments can help businesses increase revenue and improve customer retention. Recurring appointment scheduling software, like Square Appointments, allows you to automatically book these appointments ahead of time, without having to manually enter them in.
Manage recurring bookings
Automate the process of scheduling recurring appointments. Arrange and cancel recurring bookings from the easy-to-use Square Dashboard or Square Appointments app to maintain a well organised calendar.
Schedule appointments in advance
Improve the customer experience by making it easy for customers to book all of their appointments ahead of time, this reduces the risk of them forgetting to book their next appointment.
Prevent no-shows with reminders and cancellation fees
Avoid no-shows by sending your customers automated reminder and confirmation messages for their appointments. You can decide when and how you want your clients to receive the messages. You can also create a cancellation policy for last-minute cancellations and no-shows so you don’t end up out of pocket.
A simple time-saving solution for your business
Using recurring appointment scheduling software will save you valuable time that could have otherwise been spent making bookings manually. Square Appointments helps you automate recurring appointments, so you can focus on running your business without worrying about the smaller administrative details.
Increase revenue
Encouraging more customers to book recurring appointments can help your business create a more steady stream of income and assist with future planning. Track business and staff performance with summaries and reports from the Square Dashboard.
Improve customer loyalty
Customers that book recurring appointments are far more likely to become loyal, regular customers. To thank them for their repeat business, build a customer loyalty program straight from your Square Dashboard.
Setting up recurring appointments is straightforward
Create and manage recurring bookings from your Square Dashboard or on the Square Appointments app.
Go to your calendar and create a new appointment
Enter the client’s details and appointment information
Choose how often you want the appointment to occur and set the repetition schedule
Square Appointments is more than just a scheduling app.
Free online booking website
Let your customers find and book your services online 24/7 with an easy-to-use website that reflects your style. Choose the colours, layout and pages that give the best first impression.
Google Calendar sync
Sync with your Google Calendar to automatically block personal events and avoid double bookings.
Afterpay
Allow customers to pay in instalments with Afterpay. When a client makes a purchase, you get paid up front immediately and your client pays four interest-free instalments over six weeks*.
*Late fees may apply. Eligibility criteria apply. See afterpay.com for more details.
Multiple location management
Efficiently manage bookings and resources across all of your locations from one dashboard.
Staff Management
Empower your employees with team management tools, including individual employee accounts and tiered commissions.
All-in-one integrated payment solution
Accepting payments with Square Appointments is as fast, painless and secure as possible, with no extra fees, no long-term contracts and no tricks. Just payment processing you can depend on so that you never miss a sale.
- Whether you’re selling in person, online or on the go, Square can help you process nearly any kind of payment, any way you want.
- Square hardware is built for every business. Quick to set up, reliable during the busiest checkouts and so flexible you can accept all major kinds of payment.
- Security is engineered into our products. We follow industry requirements to monitor your account for suspicious activity and support PCI compliance.
We’re trusted by Australian businesses.
‘That was why I was really keen to get on board with Square – because I knew that they could manage everything for me.’
Phoebe Simmonds
Founder, The BLOW
Blow dry salon, Melbourne
‘Square has made our lives easier and helped us run our business through three locations. It allows us to concentrate on what we are good at, that’s cutting hair.’
Shaun Ash
Co-owner Beef’s Barbers
‘It’s so helpful that each employee has a login and can use their own device to access Square Appointments to accept, decline or change appointments with ease, wherever they are.’
Romain Lambert
Founder, Kawada Hair Studio
‘Square seemed like an obvious choice to me. I love the fact that you can opt for an appointments booking system that is connected to a booking site, so it takes all of the reservation admin work out of staff hands, meaning we don’t require a receptionist.’
Kizzi
Owner, Kenneth Geoffrey’s
Barber, Melbourne
‘Square Appointments allows us to have a precise view of all appointment details, collate staff calendars and create/edit appointments as the owner on behalf of the employees. This leaves almost no room for miscommunication.’
Mikey
Co-owner, Shred Culture Tattoo
Tattoo studio, Byron Bay
‘Square Appointments looks after itself. Once you have your appointment options and durations entered the patients are able to easily book and cancel at any time, day or night.’
Christine
Owner, Cosmetic Injectables
Kingston, ACT
Pick the plan for you
No hidden fees. Change or cancel at any time.
Custom pricing and discounts are available for qualifying businesses in Australia.
Free
The basics to run your own business while staying ahead of schedule.
for a single location.
Processing rate per transaction:
- 1.6%
Top Free Features:
- Unlimited staff accounts
- Custom booking website and social media integrations
- Integrated payments
- Automatic text and email reminders
- Automated contracts
Plus
More advanced features for growing teams that offer top-notch service.
per location.
Processing rate per transaction:
- 1.6%
Top Plus Features:
- Everything in Free
- Customer confirmation texts and emails
- Cancellation policy and fees
- Schedule classes
- Waitlist
- Appointments reports
Premium
A complete plan that meets complex booking and staff management needs.
per location.
Processing rate per transaction:
- 1.6%
Top Premium Features:
- Everything in Plus
- Advanced Access
- Select rostering features from Square Staff
- Resource management
- Custom staff commissions
- Custom contract fields
1.6% card present rate applies for Square Sellers who sign up on or after 30 May 2024, or who signed up prior to this date and subscribed to Square Appointments Plus or Premium. The rate of 1.9% will apply for all other Square Sellers who signed up prior to this date when using Square Reader, Square Stand or Tap to Pay, as listed in the Square Fee Schedule.
Contact sales for custom pricing
If your business processes over $250K in card sales per year, you may be eligible for custom pricing packages. This would include everything in Premium, a dedicated Account Manager in Australia and discounts on optional business tools, such as Square Online, Square Loyalty and more. Contact sales
For payments taken online, by invoice or keyed in manually, see card-not-present processing rates.
Make the most of Square.
Square brings all your business needs together with an all-in-one solution.
FAQs
Recurring appointment scheduling software is a type of software that businesses can use to automate the process of scheduling and managing recurring appointments. These appointments may be scheduled at regular intervals, such as weekly, monthly or quarterly, and are typically made by the same customer. Recurring appointment scheduling software can help businesses save time and effort by automating the scheduling process, and by providing an easy way to manage and track recurring appointments.
Recurring appointment scheduling software can benefit businesses by automating the scheduling process, reducing no-shows, providing easy appointment management and sending appointment reminders. It helps businesses provide a seamless customer experience and improve business efficiency.
Any business that takes repeat bookings in advance could benefit from using the software – for example, hair and beauty salons, spas, massage therapists, personal trainers, cleaning services and more.
You can cancel recurring appointments from your Square dashboard or Square Appointments app. All you have to do is select the relevant appointment and then click on ‘cancel appointment’. You can choose to only cancel one appointment, a selection of future appointments in the series, or all appointments in the series.
It only takes a few minutes to get set up and start taking bookings through Square Appointments. Read more about getting started here.
Get started by creating your Square Appointments account. You can then bulk-import your customer list and inventory list to quickly get up and running.
If you would like to migrate existing data from your current provider, such as appointment history or future appointments, please contact sales. You can learn more about our onboarding and data import services and pricing here.