Square Appointments
Sync your Google Calendar with Square Appointments
With Square Appointments, you can seamlessly sync your personal or business Google Calendar so you always know exactly what you’re doing and when.
Over $250,000 in annual sales?
You may be eligible for custom pricing
Simplify your life with two-way Google calendar sync
Keep your appointments up to date and manage your schedule all in one place with Google Calendar sync.
Two-way sync
Upload your personal appointments to your Square calendar and download client bookings to Google Calendar to keep up to date wherever you are.
Availability management
Always know exactly what you’re doing and when. Keep track of client bookings and block out personal time when you need to.
Calendar sharing
Share your calendar with your staff so they always know when you’re available or busy. Let your staff sync their calendars so you can see their schedule too.
Sync multiple locations
If you’re managing multiple locations, personal events imported from Google Calendar will block availability for a staff member across all locations. Appointments exported to your Google Calendar will reflect all locations a staff member is enabled for.
Time efficiency
Save time and avoid manual data entry by managing your schedule in one place. Streamline your admin processes and reduce the time spent on mundane tasks.
- Always know when you’re booked
- Sync your Google Calendar in minutes
- Import both busy and free events
- Export Square Appointmentsbookings to your Google Calendar
Real-time updates
Google Calendar Sync means any changes made in either Google Calendar or Square Appointments are instantly reflected in either platform.
- Reduce the risk of double booking
- Always have up-to-date scheduling information
- Choose whether to schedule an appointment or personal event
Seamless collaboration
Let staff import and export their own Google Calendars so you always know who’s available and who’s not. Cut down on admin time by having everyone’s schedule in one easy-to-access place.
- Sync your staff schedules so you know if they’re free or not too
- Sync calendars across multiple locations
- Sync up to two years in advance
Mobile access
View Square Appointments and your Google Calendar on your mobile or laptop so you can stay on top of business no matter where you are.
- Freedom to view your bookings anywhere
- Flexibility to manage appointments on the go
Square Appointments is more than just a scheduling app
Free online booking website
Let your customers find and book your services online 24/7 with an easy-to-use website that reflects your style. Choose the colours, layout and pages that give the best first impression.
Reminder and confirmation messages
Automatically send your customers reminder and confirmation messages ahead of their appointment to avoid no shows.
Multiple location management
Easily keep track of customers, employees and inventory across multiple locations. Always know what and who is in which location at what time. Make changes and updates to any location from your Square dashboard or the app.
Cancellation policy and no-show fees
Sometimes customers need (or just want) to cancel. Encourage them to do so in good time with a robust cancellation policy backed by no-show fees. You can even send them an automatic reminder so they don’t forget to let you know if their plans change.
Afterpay
Allow customers to pay in instalments with Afterpay. When a client makes a purchase, you get paid up front immediately and your client pays four interest-free instalments over six weeks.
Late fees may apply. Eligibility criteria apply. See afterpay.com for more details.
Staff management
Empower your employees with team management tools, including individual employee accounts and tiered commissions.
All-in-one integrated payment solution
Accepting payments with Square Appointments is as fast, painless and secure as possible, with no extra fees, no long-term contracts and no tricks. Just payment processing you can depend on so that you never miss a sale.
- Whether you’re selling in person, online or on the go, Square can help you process nearly any kind of payment, any way you want.
- Square hardware is built for every business. Quick to set up, reliable during the busiest checkouts and so flexible you can accept all major kinds of payment.
- Security is engineered into our products. We follow industry requirements to monitor your account for suspicious activity and support PCI compliance.
We’re trusted by Australian businesses.
‘That was why I was really keen to get on board with Square – because I knew that they could manage everything for me.’
Phoebe Simmonds
Founder, The BLOW
Blow dry salon, Melbourne
‘Square has made our lives easier and helped us run our business through three locations. It allows us to concentrate on what we are good at, that’s cutting hair.’
Shaun Ash
Co-owner Beef’s Barbers
‘It’s so helpful that each employee has a login and can use their own device to access Square Appointments to accept, decline or change appointments with ease, wherever they are.’
Romain Lambert
Founder, Kawada Hair Studio
‘Square seemed like an obvious choice to me. I love the fact that you can opt for an appointments booking system that is connected to a booking site, so it takes all of the reservation admin work out of staff hands, meaning we don’t require a receptionist.’
Kizzi
Owner, Kenneth Geoffrey’s
Barber, Melbourne
‘Square Appointments allows us to have a precise view of all appointment details, collate staff calendars and create/edit appointments as the owner on behalf of the employees. This leaves almost no room for miscommunication.’
Mikey
Co-owner, Shred Culture Tattoo
Tattoo studio, Byron Bay
‘Square Appointments looks after itself. Once you have your appointment options and durations entered the patients are able to easily book and cancel at any time, day or night.’
Christine
Owner, Cosmetic Injectables
Kingston, ACT
Pick the plan for you
No hidden fees. Change or cancel at any time.
Custom pricing and discounts are available for qualifying businesses in Australia.
Free
The basics to run your own business while staying ahead of schedule.
for a single location.
Processing rate per transaction:
- 1.6%
Top Free Features:
- Unlimited staff accounts
- Custom booking website and social media integrations
- Integrated payments
- Automatic text and email reminders
- Automated contracts
Plus
More advanced features for growing teams that offer top-notch service.
per location.
Processing rate per transaction:
- 1.6%
Top Plus Features:
- Everything in Free
- Customer confirmation texts and emails
- Cancellation policy and fees
- Schedule classes
- Waitlist
- Appointments reports
Premium
A complete plan that meets complex booking and staff management needs.
per location.
Processing rate per transaction:
- 1.6%
Top Premium Features:
- Everything in Plus
- Advanced Access
- Select rostering features from Square Staff
- Resource management
- Custom staff commissions
- Custom contract fields
Google Calendar sync is available with Square Appointments Plus and Premium. You can get started with a 30-day free trial of Plus or Premium to see if it’s right for you. Start free trial.
1.6% card present rate applies for Square Sellers who sign up on or after 30 May 2024, or who signed up prior to this date and subscribed to Square Appointments Plus or Premium. The rate of 1.9% will apply for all other Square Sellers who signed up prior to this date when using Square Reader, Square Stand or Tap to Pay, as listed in the Square Fee Schedule.
FAQs
Before you sync your calendar, you must be logged in to Square Appointments on your laptop or desktop computer as the calendar can’t be synced from a mobile device.
-
Go to Appointments > Settings from your online Square Dashboard.
-
Click Calendar & Booking.
-
Under Manage Calendar Sync, click Link Google Calendar.
If you’re setting this up for the first time, log in to your Google account and allow access to the calendar you’d like to link to Square Appointments. -
Select Google Calendar > Next.
-
Choose a linking option:
- Import and Export: Import events from your Google Calendar to your Square Appointments calendar, and export bookings from Square Appointments to your Google Calendar.
- Import Only: Import events from your Google Calendar to your Square Appointments calendar.
- Export Only: Export bookings from your Square Appointments calendar to your Google Calendar. -
Select a Google Calendar to import and select the Square Appointments staff calendar where the imported Google events will appear. Click Continue.
-
Calendars successfully linked. Please wait a few minutes while the data is downloaded. Click Continue.
-
Square Appointments will work for any business that needs appointment scheduling capabilities and a point-of-sale system, such as hair and beauty salons, barbers, spas, fitness studios, professional services and more.
Square Appointments works on any desktop, smartphone or tablet and you can download the Square Appointments app in the Apple Store or on Google Play. Square Appointments works seamlessly with Square hardware which you can use right out of the box to take payments. Check out Square Reader for an on-the-go solution or Square Terminal for our all-in-one POS solution.
You bet! It’s easy to embed a booking widget or button on your existing website built outside of Square. If you don’t have a website, you can create a free, custom full service website with Square Online that allows clients to book appointments, purchase items and stay up-to-date with your business.
Square Appointments offers your business a complete booking solution through three monthly pricing plans: Free, Plus and Premium. Each plan has different features to fit your business needs. View the full list of features on our pricing page.
Get started by creating your Square Appointments account. You can then bulk-import your client list and inventory list to quickly get up and running.
If you would like to migrate existing data from your current provider please contact sales. You can learn more about our onboarding and data import services and pricing here.