Appointment Scheduling Software for Multiple Locations

Appointment Scheduling Software for Multiple Locations
Discover what is multi-location scheduling software. Find out how Square Appointments simplifies the challenges of scheduling across multiple locations.
by Square May 04, 2022 — 4 min read
Appointment Scheduling Software for Multiple Locations

The challenge of appointment scheduling can be huge for business owners in the services space. You need to maximise bookings while avoiding double-ups, ensure each customer is given the time they need and if you are successful enough in these efforts to open in multiple locations, you need to navigate the extra complexity that this brings.

But these challenges are made far more manageable when you have access to the right tools.

Multi-location appointment scheduling software is designed to turn the pain of scheduling into pleasure. The right solution will allow you to seamlessly manage your bookings across as many locations as you wish, via a single smart tool.

Let’s take a closer look at the challenges of multi-location scheduling, and what the right solution might look like for your business.

What is multi-location scheduling software?

To understand multi-location scheduling software, we should first look at the broader category of scheduling software.

Scheduling software is any tool designed to make the process of creating and managing appointments easier. These tools come in a range of forms, from specialised solutions aimed at certain industries to more adaptable options that a business can mould to their needs. Such a solution can prove incredibly valuable for any appointment-driven business: doctors, hairdressers, cleaners, mechanics, restaurants and consultants, to name but a few.

Multi-location scheduling software is a subcategory of scheduling software. As the name suggests, these solutions are capable of creating and managing appointments across more than one location, making them ideal for growing businesses in the service space.

5 things to look for in multi-location scheduling software

Now that we know what multi-location scheduling software is, what do the best solutions have in common? When shopping for a tool to assist with appointments across multiple locations, there are a few key features to look out for:

1. A live customer booking portal

The best solutions will allow your customers to get a live view of your schedule and lock in an available time that suits them. This single feature takes away much of the labour associated with organising bookings.

2. Automated reminders

No-shows cost your business money. Guard against them by choosing a tool that automatically sends reminders to customers about their upcoming appointments via SMS or email. Some solutions even allow you to create an enforceable fee policy for last-minute cancellations and no-shows.

3. Integrations

The best solutions will be able to sync with all other relevant tools: your Google Calendar, website and more.

4. Resource booking

Certain tools enable you to create and manage not only appointments but the resources that each appointment demands: rooms, furniture, equipment and more. This can guard against sneakier types of double booking, like when a hairdresser has two customers who are getting the same treatment at the same time, with only enough equipment to service one.

5. Location and time zone syncing

The best multi-location scheduling tools make appointment management easy, no matter whether your premises are spread across a suburb or the world. Look for solutions that sync information no matter where or when it’s entered across locations and time zones.

How Square Appointments simplifies the challenges of scheduling across multiple locations

A solution that ticks all the boxes listed above? Square Appointments.

An ever-growing list of businesses use Square Appointments across multiple locations, creating and managing appointments in a simpler, more efficient and more effective way than ever before.

Why choose Square Appointments to manage bookings across your multi-site business? The reasons are many and varied but include:

All in all, Square Appointments is the complete multi-location scheduling tool. If you’re after a better way to handle your bookings, look no further. In fact, at Square, we offer a wealth of tools designed to help you get ahead in business.

If you’re ready to simplify your business scheduling, our team at Square is ready to help. Get in touch today!

The Bottom Line is brought to you by a global team of collaborators who believe that anyone should be able to participate and thrive in the economy.


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