Invoice Examples for Every Kind of Business

Invoice Examples for Every Kind of Business
Whether you’re a small business, sole proprietor, or freelancer, getting paid on time is of the utmost importance to keep your cash flow healthy.
by Paige Newberry Sep 02, 2021 — 2 min read
Invoice Examples for Every Kind of Business

Whether you’re a small business, sole proprietor, or freelancer, getting paid on time is of the utmost importance to keep your cash flow healthy. Having an invoicing system and process in place keeps your accounts organised and helps you get paid faster.

If you’re new to invoicing or looking to refresh your invoicing system, the first place to start is with the invoice itself. The invoice document is the most critical document in the process. Depending on the kind of business you run, the invoice needs to contain key pieces of data that help you keep records of your projects, deadlines, cash in, and cash out.

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To make sure that your invoices contain the right information and look professional (and to save time), you should use a an invoice template or online invoicing software like Square Invoices.

We’ve put together examples and tips for creating a number of different invoice types so you can customise those templates to work for your business.

Basic blank invoice example

basic blank invoice
This first example shows what a basic invoice might look like. You can include whatever information will keep you organised, but at the very minimum, all invoices should have:

Example invoice for freelancers

freelancer invoice
In addition to the information above, freelancers should break out specifics about the projects they’re working on. If you’re a freelancer, you should:

Example invoice for contractual work

contract work invoice
Like freelance invoices, an invoice for contractual work needs to break out the specifics of the contract you’ve agreed to. So be sure to:

Example invoice for professional services

services invoice
Service industries tend to have a lot of issues with chargebacks since it’s difficult to determine when a service was completed, or if it was satisfactorily done. Invoices can do a lot to combat chargebacks by:

Wholesale invoicing example

wholesale invoice
If you have a wholesale business — for example, if you create beauty products that you sell to retail stores — an invoice catered to your business is important to keep track of your large transactions.

Wholesale invoices should include the regular price of your products, the wholesale discount, and finally, the wholesale price your customer is being charged. A recent survey found that discounts and offers were cited as a top reason for brand loyalty, so showing the discount in your invoice is actually an effective marketing tactic.

Lump sum invoice example

lump sum invoice
A lump sum invoice is used when you’re offering one rate for a number of products or services. Lump sum invoices are ideal for class packs at a yoga/fitness studio or flat rate projects.

If you are offering pack deals for a large sum, make sure you clearly describe the package or lump sum in the itemised section.

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Learn How Cash Flow Affects Your Business

Paige Newberry
Paige Newberry is a content writer and marketing consultant and has had her work published in Forbes, BBC, CNN, and ABC News, among others. She works with The Glorious Company, a content marketing agency.

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