There are two tiers of Square Shifts: Shifts Free and Shifts Plus. Square Shifts Free comes with basic labour management features at no cost for up to five team members. For teams of six employees or more, you can subscribe to Square Shifts Plus, which starts at £3 per team member and comes with additional advanced labour management features.
However, if you subscribe to Square Appointments Plus or Premium, Square for Retail Plus or Premium, or Square for Restaurants Plus or Premium, your account will have access to all Square Shifts Plus features at no additional cost. Unpaid versions of these subscription services will not have access to Square Shifts Plus features.
The Workday section is designed to simplify your day-to-day shift monitoring. For total hours, total labour cost, and the shifts that make up those totals, visit the Labour Cost section of your online Square Dashboard.
To view a team member’s timecard activity for a period of time, adjust the date and location filters in the Labour Cost tab and select a team member’s row. This will show you a breakdown of all shifts in that period and you can click the blue Total Labour Cost button to view hours paid.
All .CSV exports are available from the Labour Cost tab of your
online Square Dashboard. You’ll be given an option to export a labour cost report of total hours worked and paid, or a report of all shift activity.
Yes. By downloading the Square Team app, your team members will have the ability to clock in/out, view their hours worked and timecards, view their estimated pay for the week and view their team profile – all from their own iPhones or Android devices, at no additional charge.
Yes, but first you’ll need to make sure you’re subscribed to Shifts Plus and that you have the Timecard edits setting turned on.
From your online Square Dashboard, go to Staff > Shifts > Settings > Clock in/out. Then toggle the Timecard edits setting on. This gives your team members the ability to edit a timecard for any past shifts.
Once a request is made, the account owner or any team member with the appropriate permissions will receive a notification prompting them to approve or decline the request.
Overtime for team members with multiple wages is based on the team member’s blended rate. A blended rate is the weighted average of the total normal earnings divided by total hours worked. For compensation, the team member is paid 0.5x this rate for their overtime premium.
Here’s an example: Alex has 2 wages (£20/hr as a Bartender, and £10/hr as a Waiter). Alex works 50 hours in a week, 30 as a Bartender and 20 as a Waiter. The premium for Alex’s 10 overtime hours will be 0.5x the blended rate calculated by the two wages worked. Given 30 of their regular hours were worked at £20, and 20 were worked at £10, the weighted average for the blended rate is: (£20 x 30) + (£10 x 20)/(50) = £16. Given that blended rate, the overtime premium for Alex would be £8 per hour (0.5 x £16).
A job title is the name assigned to each wage for a given team member. Once a job title is created, it can be applied to other team members. A permission set is a grouping of Team Permissions. That said, while team members can now have multiple wages (with job titles), team members can only have one permission set.
Yes, Square Shifts Plus subscribers have access to two customisable permission sets: the team permission set and an additional permission set. This additional custom permission set can be assigned to multiple employees and used to give your team access to complete certain tasks, like approving timecards or managing rotas.
Note: This second customisable permission set is not available to users of the free version of Square Shifts. Learn more about creating and assigning permission sets.
You can view all shifts for a team member by selecting a date range and clicking into their individual row in Labour Cost. This will bring up the team member’s timecard with all shifts for that time period. If you want to view all shifts for all team members at the same time, you will want to use the Export Labour Cost option in the Labour Cost tab.
Timecard reporting is all based on your set workday, which can be adjusted from Shifts > Settings. If your business is open past midnight, you will want to set custom workday hours in your Shift settings. In general, only businesses that have team members working past midnight should change their workday hours. If you have team members working past midnight, it is best to set it ~1hr past the time the last team member leaves.
For example, if your business closes at 2 a.m., but team members stay for an hour to clean up, set the workday hours to 4 a.m.. This will update the Workday timeline, and day filters (e.g. Today, Yesterday) to 4 a.m.- 4 a.m.
Yes – with Shifts, team members have the ability to add notes to their shift when clocking in or out to provide more context into what happened during their shift (e.g. someone arriving late or leaving early).
To add a note to a shift from the Checkout screen of the Square app, tap Clock In/Out and enter your four-digit personal passcode. Tap Clock In or End Shift, tap Add Notes, enter any applicable notes and click Save.