System updates

We’re experiencing issues that may affect your Square services. We’ll continue to update our status page with more information.

Home>Items and Inventory

Square for Retail: Inventory Plus

The Square for Retail POS system includes robust inventory management tools – create purchase orders and manage your stock, right from your online Square Dashboard.

Inventory at a Glance

When you log in to the Items tab on your online Square Dashboard, you’ll see the list of your inventory items. If you have multiple locations, the stock levels for each item variation will reflect the total amount of items across all locations.

Note: Before you begin managing your inventory, review creating items, managing modifiers, and importing your item library.

Actions You Can Take From Here:

  1. Click Actions > Transfer Inventory to move items individually or in bulk between locations.

  2. Manage Modifiers, Categories, Discounts, Taxes, Gift Cards and Dining Options as well as Comp and Void Settings.

Get Started Tracking Your Inventory

To track inventory for a new item or existing item:

  1. Click the name of the item to track > under Price and Inventory, click Stock.

  2. On the variation details page, each location will appear below. Toggle on each applicable location by enabling Tracking.

  3. Select the stock action, and enter the Current Stock amount.

  4. Enable Alerts and set a Low Stock Alert > Save.

To update inventory levels for an existing item:

  1. Search for the item > click the variant to adjust.

  2. From the variation details page, update your stock by clicking Stock Action.

  3. Enable Alerts and set a Low Stock Alert > Done.

To adjust stock levels from the Retail app:

  1. Enter the item name in the search bar.

  2. When the item appears in the dropdown, tap More Info.

  3. Locate the In Store section > tap Adjust Stock.

  4. Enter the new stock number, select a reason and tap Save.

Retail App

Stock Conversion

If you need to track inventory for things you sell in multiple units, you can do so by utilising the stock conversion feature in your Item Library. For example, if your retail business sells wine by the bottle and by the glass, you can now track all of your inventory on a single item variation so that whether you sell it by the bottle or by the glass, the inventory is reduced.

To get started:

  1. Select an existing item or click Create an item.

  2. In the Variations section, select Add unit in the price field, or select Edit variation details > Add unit. If your item contains multiple variations, select the variation name, and then from the Edit variation details modal, select Add unit.

  3. Select a unit, or create a new one, like ‘glass’.

  4. Under the Conversion section, enter in the conversion details specific to the item variation. For example, a conversion for a bottle of wine might be ‘4 glasses is equal to 1 bottle’.

  5. Click Done to save.

You can add multiple units to any item that does not use Item options. This process can be repeated for any additional items sold in multiple units.

Inventory Counting

With Square for Retail Plus, you can easily perform cycle counts from your iPad or iPhone manually or using a compatible barcode scanner or the built-in camera on your iPhone or iPad.


  1. From the navigation bar in your Square for Retail app, tap Inventory. Note: If you’re using Square for Retail on an iPhone, tap the list icon to access Inventory, then tap Stock Overview.

  2. Tap Adjust Stock > Count.

  3. Tap the search bar at the top of the screen, and select the appropriate variation > tap Add to List.

  4. Tap the item variation to input a quantity using the number pad > tap Done.

  5. Repeat this process across all applicable variations.

  6. Tap Continue > Confirm.


  1. From the navigation bar in your Square for Retail app, tap Inventory. Note: If you’re using Square for Retail on an iPhone, tap the list icon to access Inventory, then tap Stock Overview.

  2. Tap Adjust Stock > Count.

  3. Repeat this process across all applicable variations.

  4. Tap Continue > Confirm.

You can save or cancel an inventory count at any time by tapping the X icon next to Stock count in the corner of your screen. You’ll see a pop-up that says Save Progress and can either save and close or close without saving. Note: Progress will only save on the device used to count inventory, meaning you can’t access a saved count from another device, even if it’s logged in to the same Square account.

Transfer Stock Between Locations

If you need to transfer stock from one location to another, you can transfer individual items or move your inventory in bulk – quickly and easily.

To get started:

  1. Select both the source and destination locations.

  2. Choose the items to transfer and enter the transfer quantity. Take note of the current source location stock levels to ensure you have enough stock to support the transfer.

  3. Click Complete Transfer.

Stock transfer with Retail

Once you complete the transfer, you can view the order information at any time – including location details, product name, date and time – all from your History log. Each transfer is assigned a unique transfer number to help identify past transfers.

To filter your history to only view item transfers, click All Adjustment Types > deselect all filters except Transferred.

Learn more about reporting with Square for Retail.

Advanced Inventory Reporting

With Square for Retail, you have access to three new, powerful reports: Cost of Goods Sold, Projected Profit and Inventory by Category. Log in to your online Square Dashboard and navigate to Inventory and select the report you wish to view to get started.

Cost of Goods Sold

The Cost of Goods Sold report helps you keep an eye on your profit margin by keeping your topline metrics – cost of goods, total revenue, profit and profit margin – front and centre. Drill down deeper into your reporting by setting your desired filters and clicking Export to download a CSV.

The COGS column will account for additional costs associated with an order. For example, when you receive a purchase order, you can choose to include shipping and handling by selecting Add Optional Fee. Including additional costs when receiving an order will increase visibility into your profit margin.

Note: The Cost of Goods Sold report is calculated based on FIFO (first in, first out) sales of items received with an assigned cost. As a reminder, if you have questions about using Square for Retail reporting for tax or accounting purposes, please reach out to a tax professional.

Vendor sales

With easy-to-view graphs included in the Vendor Sales report, surveying your top vendors by net sales and units sold will be a breeze – meaning more time back for you to focus on other aspects of your business.

To get started:

Projected Profit

Inventory by Category

The Inventory by Category report compares the data from the previous two reports to show the cumulative value of your inventory by category – it includes your total inventory value, potential profit and profit margin by item category.


When you manually adjust your stock, accept a purchase order or make a sale, your History log will reflect each adjustment. Your History log is intended to give you a detailed account of your current inventory levels by listing out each stock adjustment.

Note: If your COGS, Projected Profit or Inventory by Category report seem low, take a look at your History log. You may have received stock or made an adjustment without an associated unit cost. You can update your unit cost for a historical adjustment from your History log to get back on track.

Read more about Square for Retail advanced reporting.

Can't find what you need?