Track your inventory with Square for Retail
About inventory tracking
With Square for Retail Plus, you can set up inventory tracking by default for any item variations created by you or your team members through your online Square Dashboard, Square Retail POS app (Free and Plus), or Square Online.
Before you begin
Your device needs to be compatible with Square for Retail in order to create and manage item options with Square. Learn more about Square for Retail by device.
Set up inventory tracking
You can enable inventory tracking by default for any item variations created by you or your team through your online Square Dashboard, Square Online, or Square Retail POS app. To do so:
From your online Square Dashboard, go to Items & orders > Items.
Click Settings > Inventory.
Toggle on Enable inventory tracking for new items.
If you have already created items and want to make sure tracking is enabled for all items in your library:
From your Square Dashboard, go to Items > Settings > Inventory.
Ensure the toggle for Enable inventory tracking for new items is on.
Click Enable for all existing items. This will enable inventory tracking for all items and set the stock count to zero for items that have no stock added previously.
Click Enable tracking to confirm.
The setting Enable for all existing items is automatically disabled until you toggle on Enable inventory tracking for new items.
Disable stock tracking for all items
The import tool allows you to download a report of your current inventory and update your inventory quantities in bulk. This is especially helpful for adding new inventory and verifying current stock.
To download an inventory report or make updates to your inventory in bulk:
From your online Square Dashboard, go to Items & orders > Items.
Click Actions > Export Library.
Update your Current Quantity [Location] and New Quantity [Location] values in this report and save the Excel (XLSX) or CSV file to your computer.
Note: Excel and CSV file templates are the only supported file types for bulk—custom templates aren’t supported.Drag and drop your saved file to the Import Inventory window, then click Upload > Confirm > Done.
Print inventory
From your online Square Dashboard, go to Items & orders > Items.
Click Actions > Export Library and follow the on-screen prompts.
Disable inventory tracking
From your Square Dashboard, go to Items > Settings > Inventory.
Click the Enable inventory tracking for new items toggle to disable inventory tracking.
To disable inventory tracking in bulk, you must export and reimport your item library. To do so:
Export your item library.
Paste "N" in the New Quantity [Your Location Name] column for all variations.
Import the newly altered file back into Square.