The Benefits of Retail Inventory Management Systems

Retail inventory management relies on your employees, your processes, and the technologies at your store. Poor inventory management in retail is a common reason why new businesses fail, likely because the cost of inventory—whether you’re ordering the right amount or storing things too long—can have a significant impact on your profit margins.

What are retail inventory costs?

Inventory costs can be broken down into these categories:

  • Ordering costs: the costs associated with purchasing inventory. This can include your vendor costs, inspections, and shipping costs.
  • Shortage costs: the various costs that come up when a product is out of stock. These can be monetary costs, like expedited shipping, and non-monetary costs, like customer satisfaction.
  • Carrying costs: the combined costs of holding your inventory, these are usually compared to the actual value of the product being held. Ideally, you should carry 20 to 30 percent of your inventory value, but the average rate varies by industry.

Retail inventory management can be key to driving costs down. You need to strategise tactics to control your stock. This helps you maintain the appropriate amount of inventory to meet customer demand without holding excess materials at your store (which costs you money).

Best practices for retail inventory management

So how can you manage inventory at your retail store? Here are six best practices for retail inventory management.

Invest in an inventory management system

You can do inventory management manually, but it can be tedious, and inaccuracies often arise due to miscounting. Retail inventory management software allows you to automate the tracking process and saves you a substantial amount of time. Look for software that integrates with your retail POS, so your inventory count is displayed in real time.

Set up stock alerts

Stock alerts can help you prevent product shortages at your retail store. When you use alerts for retail stock management, you can select a minimum inventory for each of your products and get alerts when items are near or below the threshold.

Select suppliers strategically

Your vendors are key players in your retail inventory management strategy, so you need to select them carefully. With each supplier, consider price, product quality, reputation, and efficiency.

To best manage your vendors, be sure to set expectations early and form a strong relationship. Your success is dependent on their efficiency and effectiveness, so make it clear that you and your vendors are partners.

Implement SKU management practices

Businesses continue to increase the range of products they sell to meet the demands of consumers. But that doesn’t mean you should carry an overwhelming number of products at your retail store—it can actually hurt your profitability. A SKU retail inventory management system analyses the carrying cost for each “stock keeping unit” item to determine which products are best serving your business. If certain SKUs aren’t performing financially, consider discontinuing them in your retail store.

Optimize your order size

When you strategically plan a bulk order of materials from a vendor, you minimize purchasing and shipping costs. Analyzing consumer buying patterns, which you can easily do with data analytics tools in your POS, gives you insight into how you should create purchase orders.

Consider dropshipping

If you’re starting an online store, you may want to consider dropshipping, a retail fulfilment method where the store doesn’t hold inventory. Instead, products are shipped from the manufacturer to the consumer.

Following these six steps will help you streamline your retail inventory management, keep track of your stock supply, and save you time and money.