Essential Invoicing and Appointment Tools for Wedding Suppliers

Wedding vendor fits client

Whether you’re a florist, tailor, stylist or photographer who works the wedding circuit, you know you need to be on top of your game throughout the year. There’s always lots to organise and manage for every event - the least of which are clients who want everything just right for their special day.
That’s why it’s important you have the right tools and workflow systems in place to ensure the wedding season is as seamless as possible for both you and your clients.

Here are a few Square tools that can help:

Square Appointments

Wedding season isn’t just crazy for soon-to-be brides and grooms. It’s usually crazy for suppliers like you as well. To make the managing and scheduling of all those consultations and check-ins easier for everyone, you’ll need to implement an online appointments system.

Square Appointments and its accompanying app will help you manage your calendar on-the-go, and provide an easy way for clients to book with you online. What’s more, the system has scheduling features that can send out automated appointment reminders via text or email, which helps cut down on all that phone and email back-and-forth. It also means a reduced risk of no-show appointments.

Online Invoicing Software

If you want to get paid quickly (and on time), it’s best that you have an online invoicing software set up. Square Invoices lets you send professional-looking invoices straight to your clients’ email inboxes, where they can pay you in just a few clicks.

Mobile invoicing is another way to easily bill your clients from your phone and comes with many added benefits for your business. You can send invoices from your desktop computer or your free mobile invoicing app - which is especially helpful when you’re on-location. Square Invoices also stores and sorts all of your invoices in your Dashboard, so you can quickly see what’s been paid and what’s still outstanding.

Scheduled Invoices

In many cases, it makes sense for wedding suppliers to send a series of invoices for certain amounts. For example, you may initially require a deposit, then a payment for part of your services 30 days out from the wedding, followed by a final invoice after the event. Our Square Invoices Plus plan includes a milestone-based payment schedule feature that makes it easy to create and schedule payment requests on the dates that make the most sense for your business.

Recurring Invoices

Square Invoices also has a Recurring Paymentsfeature that allows you to send and collect payments for the same amount at regular intervals. Recurring invoices is particularly useful if you’re a wedding planner, for example, who wants to be paid in regular installments across a set period of time.

Get ready for the upcoming wedding season with Square’s range of invoicing and appointment software. It’s the key to a stress-free day for everyone involved.