Square Employee Management

Empower your employees and protect your business.

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Secure employee permissions

Employee passcodes allow you to keep track of who processed each transaction.

Built-in timecards

Employees clock in and out at the point of sale. Edit hours anywhere and transfer them to Square Payroll.

Automatic tip reconciliation

With employee passcodes, there’s no math involved in figuring out tips and commissions.

Customized permission levels

Give different employees/roles different levels of access to your Dashboard.


Give employees different levels of access.

Passcodes enable you to limit what information your employees can see. Control who can edit items or give refunds in each location.

Track employee time

Employees clock in and out right at the point of sale, and overtime is calculated automatically—which saves you time and makes compliance and reporting easier.

Speed up end-of-day tasks

Instantly reconcile tips and commissions at the end of the shift with Square’s employee management software.

Mobilize your staff.

Get extra Square Readers and enable employees to accept payments in the field—or right in your shop—using their own passcodes.

Break up your line with mobile points of sale

When lines get long, equip staff with Square Readers and a phone or tablet—send them out to ring up customers on the other side of the counter.

Everything you need in one spot.

Keep track of your sales, employees, inventory, and customers all right in your Square Dashboard.

Create custom reports

Square’s employee management software allows you to filter reports by employee, device, or location. Download CSV files or get end-of-day summaries in the app.

Track employee sales and cash drawers

See revenue-per-labor-hour reports, find your most efficient employees (and reward them!), and view which employees closed which cash drawers.

Pay your employees faster.

Square Payroll is designed for hourly employees. Timecards are integrated, overtime is calculated automatically, and taxes are all taken care of.

Learn more about Square Payroll

Open a new location with a few clicks.

Set up new locations from anywhere, at any time. Quickly assign employees and build your item library, then start selling in your new store immediately.

Learn more about Location Management


With over 40 employees, time cards and permissions are essential features. Switching to Square was a cake walk for Meg Ray, owner of Miette.


Per employee account

Define roles and permissions across all staff
Set role-based security in Dashboard
Role-based security/access at the point of sale
Time-tracking functionality at the point of sale
Employee segmentation and analytics across reports
Key combined data, including revenue per labor hour
Have a lot of employees?

Talk to our sales team about solutions for your team and your growing business.

Contact Sales

Integrate with other point-of-sale services

Take payments with Square while running your restaurant with TouchBistro or your retail business with Vend.

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