System updates

We’re experiencing issues that may affect your Square services. We’ll continue to update our status page with more information.

Back to Home

Stock Conversion: Sell-by

With Stock Conversion, Square for Retail subscribers will be able to manage inventory when selling an item in different units of measure. Let’s get started.

For a step-by-step visual of this feature, check out this Video Walkthrough.

Stock Conversion

If you need to track inventory for things you sell in multiple units, you can do so by utilizing the stock conversion feature in your Item Library. For example, if your retail business sells wine by the bottle and by the glass, you can now track all of your inventory on a single item variation so that whether you sell it by the bottle or by the glass, the inventory is reduced.

To get started:

  1. Navigate to the Items tab of your online Square Dashboard.

  2. Select an existing item or click Create an item.

  3. In the Variations section, select Add unit in the price field, or select Edit variation details > Add unit. If your item contains multiple variations, select the variation name, and then from the Edit variation details modal, select Add unit.

  4. Select a unit, or create a new one, like "glass".

  5. Under the Conversion section, enter in the conversion details specific to the item variation. For example, a conversion for a bottle of wine might be "4 glasses is equal to 1 bottle".

  6. Click Done to save.

Note: If you are tracking stock for an item, the stock column in the Variations table will display the quantity of that item available in each unit. (In the example below, there are either 12.5 bottles of the Napa 2018 wine available, or 50 glasses available).

You can add multiple units to any item that does not use Item options. This process can be repeated for any additional items sold in multiple units.

Selling Your Inventory

  1. Navigate to Items and select the item you’d like to sell.

  2. Select the Variation you’d like to sell. Then select Add to cart. 

    1. If there are multiple unit types for a single variation, you’ll need to select the variation and then select the unit.

  3. Next, input the quantity by selecting the item in the top right hand-corner. It will be in blue text, like the photo below: 

A new screen will pop up. You will type the quantity and select Done

5. Select Add to cart, and the item will now be in your customer’s order. There are a number of ways the by-unit information will differ as it is displayed throughout your reports and Dashboard. In the following examples, we are using a pack of 5 candles sold in a set and individually to show the difference. 

 This is in a customer’s cart

This is an email receipt:

This is what the transaction details look like:

This is the item sales report:

This is what it looks like as an invoice created in Retail:

Dashboard Reports

Heading back to the Dashboard to see more reports, this is what the item sales report looks like: 

This is what a cost of goods sold report looks like:

Can't find what you need?