Use stock conversion
About stock conversion
With stock conversion, you can manage inventory when selling items in different units of measure. For example, if your business sells wine by the bottle and by the glass, you can track all of your inventory on a single item variation so that whether you sell it by the bottle or by the glass, the inventory is reduced. Stock conversion allows you to:
Break stock of an item into smaller components to allow for easier tracking and management.
Save time in receiving and stock tracking by using units of measure that match how you receive and count items.
Supports those who sell an item by multiple units (ie 750 ml / 5 glasses / 1 bottle) and want to use a single source of inventory to generate different views of that inventory.
Before you begin
You can set up stock conversions in Square Dashboard, and edit your sell-by units in the Square Dashboard, Square Retail POS or Square Restaurants POS apps.
Before you set up your stock conversion, learn how to create and edit items and create and edit item unit types.
Stock conversion calculations must be made based on the stocking unit (eg per bottle, not per glass).
Create a stock conversion
Sign in to Square Dashboard and go to Items & services (or Items & menus or Items & inventory) > Items > Item library.
Select an existing item or click Create item.
Under Units, click Add unit.
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Select an existing unit, or create a new one, such as ‘glass’.
For new units, click Add custom unit to add a unique unit with a name, abbreviation and precision. Click Save.
Under ‘Unit conversion’, enter the conversion details specific to the item variation. For example, a conversion for a bottle of wine might be ‘5 glasses are equal to 1 bottle’.
Click Save > Save.
Stock adjustments on Square Dashboard
- Sign in to Square Dashboard and go to Items & services (or Items & menus or Items & inventory) > Items > Item library.
- Select an item you’d like to make adjustments to.
- Scroll down to Variations and click the item variation you want to edit.
- In the Edit variation pop-up screen, select Manage stock > Stock action drop-down.
- Select the reason for the change in stock: Stock received, Inventory re-count, Damage, Theft Loss and Restock Return.
- Enter the unit amount.
- Finalise by clicking Done > Save.
- Sign in to Square Dashboard and go to Items & services (or Items & menus or Items & inventory) > Items > Item library.
- Scroll down to Variations and click the item variation you want to edit.
- In the Edit variation pop-up screen, select Manage stock > Stock action drop-down.
- Select the reason for the change in stock: Stock received, Inventory re-count, Damage, Theft Loss and Restock Return.
- The multiple unit types you created for the specific item will appear (eg Crate, Bottle, Glass) select the unit you would like to change and enter the amount.
- Finalise by clicking Done > Save.
Edit sell-by unit
You can edit your sell-by units in the Square Dashboard, Square Retail POS or Square Restaurants POS apps. These edits can also apply to situations where stock-by is a custom unit but sell-by is a standard unit.
- Sign in to Square Dashboard and go to Items & services (or Items & menus or Items & inventory) > Items > Item library.
- Select an item with the custom unit you’ve created.
- Edit the unit conversion and tick the Change the stock by unit box (if applicable).
- Click Save > Save.
Delete sell-by unit
There are two ways to delete your sell-by units.
- Sign in to Square Dashboard and go to Items & services (or Items & menus or Items & inventory) > Items > Units.
- Select the unit you want to delete and click Delete.