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Manage Inventory with the Retail POS App

With Square Retail Point of Sale Plus tools, you’re able to receive and manage inventory right from the app. Note: At this time, advanced inventory management is not available on Square for Retail Free or Square for Retail on Mobile. Also, actions such as intaking purchase orders and scanning inventory are not yet supported on Retail for Square Register. Learn more about the differences between Square for Retail Free and Square for Retail Plus.

Receive Stock

Receive stock in-app

If you’d like to receive stock right from the app:

  1. On the Navigation menu, tap Add Stock.

  2. Select Receive Stock.

  3. Search or scan items to receive stock > enter stock amounts. You can also scan the same item numerous times to receive multiple stocks, or scan multiple items once and adjust their quantities afterward.

  4. From the next screen, you’ll have the option to edit vendor and item information — including the item unit cost.

  5. Once you’re all set, tap Confirm.

Note: You can also receive stock while using Square for Retail on Mobile by selecting an item and tapping Receive Stock.

Bulk Receive Stock

You can also receive stock in bulk using Square for Retail on Square Register by using a compatible bar code scanner. To do so:

  1. Make sure your bar code scanner is connected.

  2. From the Navigation menu in Square for Retail, select the list icon > Add Stock > Receive Stock.

  3. Scan all relevant bar codes that you’d like to add > click Next.

  4. Review all item information and add vendor information and unit cost, if applicable > click Continue.

  5. From the stock added confirmation, confirm the number of items added.

Note: Exiting the screen while receiving stock will not save the scanned inventory added. If you’re receiving hundreds of new items, make sure to periodically commit your work by saving all the items and their counts.

Adjust Stock

To adjust stock levels from the Retail app:

  1. Tap the three horizontal lines > Items.

  2. Scroll through your item list or use the search bar. Tap on the item once you find it to view the item details page.

  3. Tap the highlighted number for Current Stock.

  4. Select a reason, enter the new stock number, and tap Save.

Retail App

View Stock for Multiple Locations

If you have multiple locations enabled with your Square for Retail account, you’ll be able to view the current stock levels for all of your locations, directly from the iOS app or Square Register. To view inventory levels for a specific item, follow the steps below:

  1. In the Square for Retail app, tap an item to bring up the item details page.

  2. Under Stock at Other Locations, tap the blue number. Note The number listed is the total number you have in stock for all other active locations.

  3. Review the stock breakdown per location.

When you select a specific location, you’ll be able to view details included in the location’s profile. You can also transfer stock between locations using a bar code scanner, with the following notes in mind:

  • Bluetooth scanners must be in Keyboard mode to work with a desktop or laptop computer

  • Scan barcodes twice to add an item to your inventory list

  • Incremental adjustments on Square Dashboard can only be made by clicking on the quantity and typing in the amount at this time

Read more about managing your stock with Square for Retail.

Learn more about: Retail Point of Sale

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