Payment disputes are a risk when accepting payment cards. The following guidelines may help you reduce the likelihood of disputes and be prepared in the event that you do receive one.
Present Your Refund, Return, and Cancellation Policies on Your Receipts
Present written return, refund, and cancellation policies on your receipts or any other agreements made at the point of sale. Presenting a no returns/refunds/cancellation sign at the point of sale is not sufficient notice of your business’s policies.
Make the Name on Your Customer’s Bank Statements Recognizable
Make sure your business name is saved correctly within the Square Dashboard and reflects the type of goods or services you provide (if not already recognizable). If you don’t have a business name, use your service type followed by the name of the city where you provide this service (eg. Taxi - Austin, TX). Do not use your personal name as your business name. Customers may not recognize your name when it appears on their statement.
Communicate with Your Customers
Initiate and maintain open communication channels with your customers via Square Feedback. Clearly communicate expectations around pricing, sales tax, delivery, shipping, and services provided.