Get Started with Square Appointments on Square Register

Square Appointments on Square Register allows you to manage bookings, staff calendars, payments and more. Square Register is a sleek, modern device that gives your front desk a refresh. Get started with Square Appointments on Square Register – the all-in-one point of sale solution designed for your business.

Learn more about Square Appointments via our YouTube video below:

Get Started

You can purchase Square Register via Square Shop for $1,099 or 12 interest-free payments of $92 (instalment plan subject to approval). You can also purchase Square Register from Officeworks and JB Hi-Fi.

If you’ve not yet signed up for Square Appointments, consider signing up for a free 30-day trial to access a suite of appointment tools and reports best suited to your scheduling needs. If you’re upgrading from a standard Square account, don’t worry – you won’t lose any of your existing account information.

Set up Square Register 

  1. Remove the protective wrap: Carefully lift the customer display out of Square Register and remove the foam pad. Place the customer display aside for now – make sure you lay it down flat.

  2. Connect the USB accessory hub to Square Register: Plug the cable into one of the micro USB ports located at the bottom of Square Register.

  3. Connect the power adapter to the USB accessory hub.

  4. Plug in your Square Register: With the power adapter cable, plug one end into the power adapter and the other end into a power outlet.

  5. Set up your Square Register: You can set up your counter with the customer display docked or undocked. If you choose to undock the customer display, grab the included micro USB cable. Plug one end into the customer display and the other end into the bottom of Square Register.

Learn more about other ways of setting up your Square Register.

Sign in to Square Appointments on Square Register

Once you turn on your Square Register, you’ll be asked to complete some setup steps. Follow the instructions to set up your time, time zone, language and Wi-Fi or Ethernet.

  1. Check for an update by tapping Change Settings > General > About Register > Software Update. Note: You can check for an update right away by tapping Check for Update. Square Register also automatically checks for an update every hour.

  2. Sign in to your account using your email address. Note: Signing in using a device code is not yet supported with Square Appointments.

  3. After signing in, select Square for Appointments as the point of sale. If you have multiple locations, select the appropriate location.

Important to Note

  • If you’ve already been accepting payments on Square Register using Square Point of Sale, simply sign out by navigating to Settings > Sign Out. Next, sign in using your email address and password, and select Square Appointments.

  • You can always sign back in to Square Point of Sale, as it will always be an available point of sale software on your device.

  • If you do not have a Square Appointments account, you’ll need to create an account on a computer from your online Square Dashboard before signing in on your Square Register. When you create your account, you’ll be able to create services, set up your calendar, create your staff accounts and more.

Navigate your calendar

Your calendar helps you manage your day, week or month at a glance and syncs with your online Appointments Dashboard, and any other devices you use to manage your appointments.

View your appointments by day, week or list view. You can even switch to day view to see rosters for up to 20 staff members at the same time.

If you have confirmation requests enabled, you’ll also see the confirmation status of each appointment in the calendar. Confirmed appointments will show a tick next to the appointment, and unconfirmed appointments will show a question mark.

Manage your appointments 

The large touchscreen on your Square Register allows you to easily create, edit and remove appointments for yourself or your staff members.

To create a new appointment:

  1. Tap + or press and hold the desired time slot > tap Create New Appointment.

  2. Add an existing customer by searching for their name, email address or phone number, or create a new customer profile.

  3. Use the date selector to choose the date and time > add one or more services.

  4. Select the staff performing the service > Save.

  5. Tap Notification Type to select if and how you’d like to notify your customer.

  6. Tap Create Appointment.

To edit or cancel an existing appointment, tap the appointment and make any changes on the appointment details screen.

Accept Payments on Square Register

You can check out customers directly from their appointment using your preferred method, including contactless payment, gift cards, card on file,and even invoices.

We recommend processing payments through a booked appointment, as this will mark the appointment as paid and automatically associate services, staff and client information with the sale.

To process a customer’s payment from their appointment:

  1. Tap on the appointment in your calendar.

  2. Tap Review and Check Out.

  3. Add any additional items or services > Charge.

  4. Select the preferred payment method on the payment screen to complete the transaction.

For walk-in appointments or on-the-spot sales, you can process a payment without a booked appointment. To do so:

  1. Select the drop-down menu at the top of the screen and tap on Checkout.

  2. Add applicable services or items.

  3. Add an optional customer to associate this sale with their profile.

  4. Tap Charge and proceed through the payment flow by selecting the payment type.

Note: Since the payment will be processed without a booked appointment, by default the sale will be associated with the staff account logged in to the device.

Go to Appointments on your online Square Dashboard from a desktop or laptop computer to control other parts of your business, such as creating staff member accounts, changing booking preferences and setting up your custom cancellation policy.

Manage your Orders 

You can manage your orders from your Square Register. Choose to receive alerts for new orders, automatically print order tickets and search and filter your orders all in one place. 

To get started, navigate to the Orders sections in your Appointments Point of Sale. 

Square Appointments on Square Register FAQ

Will I have access to the same features as using the Square Appointments app on an iPad, iPhone or Android device?

No. At the moment, when using Square Appointments on Square Register you will not have access to the following features:

  • Square Loyalty: We recommend either using the Square Appointments app to checkout customers or using Square Point of Sale on your Square Register to access your Loyalty Program.

How much does this solution cost?

There are three components to pricing when using Square Appointments on Square Register:

  1. Square Register: $799 or 24 monthly payments of $39.
  2. Square Appointments: There are three simple plans for Square Appointments.
    • Free: No monthly fee for 1 location and unlimited staff.
    • Plus: $29 per month, per location. Unlimited locations and unlimited staff.
    • Premium: $69 per month, per location. Unlimited locations and unlimited staff.
  3. Processing fee: The processing fee for card present transactions is based on your subscribed plan – Free, Plus or Premium. Learn more about the three Appointments plans, pricing and tools.

Can I use the regular Square Point of Sale and Square Appointments on my device at the same time?

Yes, You are able to use both Square Point of Sale and Square Appointments on your device, but you cannot use them at the same time on your Square Register. To switch between the two, you’ll need to log out of Square Point of Sale and sign in to Square Appointments, and vice versa.

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