Receive stock with Square for Retail
Before you begin
Exiting the screen while receiving stock will not save the scanned inventory added. If you’re receiving hundreds of new items, make sure to periodically commit your work by saving all the items and their counts.
About receiving stock for your retail business
Receiving stocks for your retail business ensures you have inventory available to offer to your customers. It allows your business to meet customer demands, offer a variety of products. With Square for Retail Plus, you can receive and manage stocks from your Square Dashboard and the Square Retail Point of Sale app, or bulk receive stock using Square for Retail on Square Register.
Receive stock in Square Dashboard
From your Square Dashboard, you can receive stocks of specific variations for items with variations, or add stocks for an item without variations. This feature is available to all sellers.
- From your Square Dashboard, go to Items > Item library.
- Select an item to open the ‘Edit Item’ view.
- Scroll down to Variations, then click Edit variation details.
- Click Manage stock and scroll down to the correct location.
- Next to ‘Stock action,’ click Select reason and choose Stock Received from the list.
- In the ‘Add Stock’ field, enter the quantity of stock you want to add.
- Click Done then click Save to return to your item library.
- From your Square Dashboard, go to Items > Item library.
- Select an item to open the ‘Edit Item’ view.
- Scroll down and click Manage stock.
- Select reason and choose Stock Received from the list.
- In the “Adjustment” column, enter the quantity of stock you want to add.
- Click Done then click Save to return to your item library.
Receive stock in the Square Retail POS app
With Square Retail Point of Sale Plus tools, you can receive and manage inventory from the free Square for Retail app on compatible iOS devices and Square Register.
- Tap Inventory from your navigation bar.
- Tap Stock Overview (For Square for Retail Plus sellers only) > Receive Stock.
- Search or scan items to receive stock > enter units and stock amounts. You can also scan the same item numerous times to receive multiple stocks, or scan multiple items once and adjust their quantities afterwards.
- To edit vendor and item information including the item unit cost, tap the appropriate items from Stock Overview and edit the information from the pop-up screen.
- When you’re finished, tap Confirm Receive.
Unit stock adjustments on Square for Retail
In your Square: Retail Point of Sale App tap Inventory.
Proceed to Stock overview.
Select an item or tap Receive stock to create a new stock item.
Tap on Manage stock for the selected item > Stock received.
Input the received stock amount in Received.
Bulk-receive stock
You can also receive stock in bulk using Square for Retail Plus specific for the Square for Retail POS app, as well as a Square Register by using a compatible barcode scanner. To do so:
Make sure your barcode scanner is connected.
From the Navigation menu in Square for Retail, select the list icon > Add Stock > Receive Stock.
Scan all relevant barcodes that you’d like to add > click Next.
Review all item information and add vendor information and unit cost, if applicable > click Continue.
From the stock added confirmation, confirm the number of items added.
Receive stock on Square Point of Sale
Android:
Create or select a stock item > choose a unit type from the dropdown menu.
Input the quantity of the received item
Click the blue check mark to be directed to Confirm receive.
Review the final amount.
Tap Confirm > Done.
Note: This feature is not available for iOS at the moment.
Square Register:
Create or select a stock item > choose a unit type from the dropdown menu.
Input the quantity of the received item.
Click the blue check mark to be directed to Confirm receive.
Review the final amount.
Tap Confirm > Done.
Square Terminal:
Create or select a stock item > choose a unit type from the dropdown menu.
Input the quantity of the received item
Click the blue check mark to be directed to Confirm receive.
Review the final amount.
Tap Confirm > Done.
Items Applet:
Go to edit items > Stock on Hand
Select Stock received > enter the received unit amount.
Tap Save.
Checkout Applet:
In Check out tap Stock at this location
Select Stock received (Stock on hand) > enter the received unit amount.
Tap Save.
Note: You can also add stock in the, Items, and Check out applet.