Assign item categories to printers
About assigning item categories to printers
You can assign individual items to categories to route items to specific printers.
By default, when you create a new item category, it automatically routes to all existing printer profiles that have order tickets enabled. You can control this behavior with the Include future categories setting in each printer profile. This lets you choose whether newly created categories are automatically printed or require manual assignment.
Before you begin
Before you can assign item categories to your printers, you need to create item categories. Learn how to create and edit item categories.
You can assign item categories to a printer profile from your Square Dashboard and point of sale app. Learn how to set up printer profiles.
Assign categories to printers
- Sign in to Square Dashboard and go to Settings > Device management > Printer profiles.
- Select an existing printer profile and click Edit next to Profile settings.
- Toggle on In-person order tickets.
- Click Categories to Print and tick the relevant item categories.
- Click Save.
From the Square POS app with full service, quick service, or bar modes enabled or from the Square Restaurants POS app.
- Open your point of sale app and tap More > Settings > Hardware.
- Tap Printers below Connect and manage.
- Tap Profiles, then tap the > arrow icon next to Assign.
- Tap Edit next to Profile details.
- Tap In-person orders and toggle on Use this printer for in-person order tickets.
- Tap Categories to print and tick the relevant item categories.
- Tap the < arrow icon twice, and tap Save.
Manage future category routing
You can control whether newly created item categories are automatically routed to a printer profile. This setting appears as radio buttons above the category checkboxes when editing a printer profile's category assignments.
Square Dashboard
Sign in to Square Dashboard and go to Settings > Device management > Printer profiles.
Select an existing printer profile and click Edit next to Profile settings.
Toggle on In-person order tickets or Online & kiosk order tickets.
-
Under Categories to Print, select one of the following options for Include future categories:
Print all new categories automatically — Newly created item categories will automatically route to this printer profile.
Don't print new categories — Newly created item categories will not route to this printer until you manually assign them.
Click Save.
Point of sale app
Open your point of sale app and tap More > Settings > Hardware.
Tap Printers below Connect and manage.
Tap Profiles, then tap the > arrow icon next to Assign.
Tap Edit next to Profile details.
Tap In-person orders or Online & kiosk orders and toggle on the ticket type.
-
Under Categories to print, select one of the following options for Include future categories:
Print all new categories automatically — Newly created item categories will automatically route to this printer profile.
Don't print new categories — Newly created item categories will not route to this printer until you manually assign them.
Tap Save.