Use Square as a Nonprofit Organization
Disclaimer: Please note that this guidance is general in nature and does not constitute legal, tax, or any other type of professional advice. If you are unsure about your entity type or where to find the relevant information, we suggest that you consult with a professional.
You can use Square as a nonprofit to process payments and collect donor information. To start accepting payments, create a Square account online or directly from your mobile device by downloading the Square Point of Sale app.
We are required by bank regulations and federal law to ask for the Social Security Number, date of birth, and full name for each account holder. Even if you plan on using our services for your organization, we need that information to ensure the account holder is a citizen or a permanent resident of the U.S. There isn’t a way to create a Square account without providing a valid SSN.
In addition to your SSN, you can also add your Employment Identification Number upon signup, but an EIN is not required.
Read more about the required information for signing up with Square.
We offer a low rate of 2.6% + 10¢ per transaction for all major credit cards with no additional charges. The fee for manually-entered transactions is 3.5% + 15¢.
We’re increasingly able to offer custom rates to organizations or businesses doing more than $250,000 per year in card processing, in addition to some other factors. If you’re interested in speaking with a Square salesperson to learn more, please complete a brief form and let us know more about your organization. If you don’t think you’ll process enough to qualify for custom rates, you’ll pay Square’s standard fee when you process a credit or debit card.
Capturing Donor Information
You can collect customer information right from the transaction screen of the Square Point of Sale app. Any details collected this way will be available in your Customer Directory on your online Square Dashboard, so you can follow up with your customers at a later time.
To track your donations and view the payment details, visit Transactions in your Square Dashboard.
Accept Donations with Square Online
With Square Online, you can use the donation item type to accept donations on your website. Donation items are fully customisable and you can easily feature them on your homepage to raise awareness for your cause. Learn more about how to accept donations online.
Staff Collecting Payments
Team members can accept donations on your behalf by simply logging into the Square Point of Sale app from their device using the email address and password associated with your account.
If you need to track who is accepting what payments, our Team Management features can help sort that out. Learn more about using Team Management.