Manage Multiple Locations with Square
Square has tools for businesses of all sizes. Square offers free multi-location management features including linked locations and transfer options, per-location item libraries, device management for security and premium multi-location reports. You can also subscribe for additional team logins as needed.
If your business has multiple locations, you can manage all of them right from your online Square Dashboard. You can create unique business profiles for each location with specific business hours and individual bank accounts or tags to differentiate transfers. You can also manage devices by location with device codes.
When viewing your online Square Dashboard, you’ll notice an orange or black bar at the top of some pages, this is to alert you that you are viewing location-specific information.
Note: There is a 300-location limit per master account.
To create additional locations, visit Locations in online Square Dashboard and click Create Location. Once you add a new location, you can’t delete locations, but you can deactivate a location at any time. Inactive accounts will still be visible and can be reactivated at any time.
Add the following information about each location:
Edit location information
You can edit locations at any time from Locations in online Square Dashboard. Just select the location, edit the information and click Save.
Note: From your Account Settings on your online online Square Dashboard or Square POS app, you can update your business and location business name. Your Business Name and Locations Business Name shouldn’t change often and can only be updated three times. Depending on the name change you are making, your account will be subject to review.
Edit your VAT number
You can add or edit your business’ VAT number from the Location Details page:
Go to Account & Settings on your online Square Dashboard.
Click Businessinformation > Locations, then select the relevant location for your business.
On the Location Details page, scroll to the Business ID Numbers section, then add or change the VAT number for that location.
Click Save to validate your VAT number and apply your changes.
VAT numbers are validated per location and are verified against known government records. If you have multiple locations that use the same VAT number, you must make any changes across all applicable locations.
Add Transfer Tags
Transfer tags help identify transfers to the same bank account from separate business locations. You can add a transfer tag for each location to quickly see which location is responsible for each transfer.
Bulk Assign Team Members to Locations
Go to Account & Settings > Business information > Locations in your online Square Dashboard.
Select a location and scroll to Team Members and click the team member count for the selected location.
Select individual team members, all team members or filter team members by location and role. For example, select the Role filter > All Roles > Manager, then assign all existing team members with the Manager role to the location.
Switch Between Locations
To switch between locations from the Square Point of Sale app:
From the navigation bar, tap ≡ More.
Tap Switch location.
Choose the location that you want to log in to.
Note: This feature is only available on the Square Point of Sale app.
Manage Multiple Businesses using Square Launchpad
If you have multiple services or businesses with Square, you can navigate to each one using Square Launchpad. The centralised view is designed for you to easily access all of your businesses in one, streamlined place. You can toggle between card view or list view or use the search bar to quickly locate your business.
You can also manage your personal settings by clicking Account & Settings > Personal Details to manage sign in information, two-step verification, security options and account preferences such as language or time zone.
Multi-Location Item Management
Manage your items by location from your full access team member account. Items and item settings, including modifiers, discounts and taxes can all be assigned to specific locations.
Assign items to specific locations
From the Items section of your online Square Dashboard, click Create Item or click an existing item.
Select applicable locations and save your changes.
If you add an item to a new location, check the current item settings (modifier set, discounts and taxes).
If you have multiple locations in your Square account, you’ll have the ability to create and manage price overrides. Price overrides can be used to set the price of an item to be different between multiple locations without needing to create a location-specific item. To create a price override in your online Square Dashboard:
Navigate to Items > Item Library, and choose an Item you’d like to set a price override for.
Click a variation to edit variation details, and then click add price override.
Choose your price and select a location to apply the price override to. Once this is complete, click Done to save your changes.
Multiple External Bank Accounts on File
You can link multiple external bank accounts to your Square account, so you can easily switch between bank accounts when sending your transfers across your business locations. If you’re managing multiple locations, linking multiple bank accounts also helps avoid sending your deposits to a closed bank account.
To link multiple external bank accounts to your Square account:
Go to Account & Settings > Business information > Bank Accounts from your online Square Dashboard.
Under All locations, click the linked bank account next to the location of the bank account you want to update.
From the drop-down menu, select the verified bank account you want to add to that location. If you don’t see the bank account you want to link, select Add external bank account and proceed through the bank verification process.
Click Update linked account > Done. Square will send a confirmation email to the email address associated with your account.
To confirm the change, you’ll need to click the link in the email within the next 24 hours or your new bank account won’t be verified.
Note: You can only have one linked bank account per Square location at this time.