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Manage Multiple Locations with Square

Square has tools for businesses of all sizes. Square offers free multi-location management features including linked locations and transfer options, per-location item libraries, device management for security, and multi-location reports. You can also subscribe for additional team logins as needed.

If your business has multiple locations, you can manage everything right from your online Square Dashboard. You can create unique business profiles for each location with specific business hours and individual bank accounts or tags to differentiate transfers. You can also manage devices by location with Device Codes.

Note: There is a 300-location limit per master account.

Create Locations

To create additional locations, visit Locations in online Square Dashboard and click Create Location. Once you add a new location, you cannot delete locations, but you can deactivate a location at any time. Inactive accounts will still be visible and can be reactivated at any time.

You can add the following information about each location:

✔️ Address
✔️ Business hours
✔️ Bank account or transfer tag (to differentiate transfers by location)
✔️ Contact information
✔️ Item library (if you want to match the item library from another location)
✔️ VAT number (if applicable)
✔️ Team members assigned to that location

Edit Location Information

You can edit locations at any time from Locations in online Square Dashboard. Just select the location, edit the information, and click Save.

Edit Your VAT Number

You can add or edit your business's VAT number from the Location Details page:

  1. Go to Account & Settings in your online Square Dashboard.

  2. Click Business informationLocations, then select the relevant location for your business.

  3. On the Location Details page, scroll to the Business ID Numbers section, then add or change the VAT number for that location.

  4. Click Save to validate your VAT number and apply your changes.

VAT numbers are validated per location and are verified against known government records. If you have multiple locations which use the same VAT number, you must make any changes across all applicable locations.

Add Transfer Tags

Transfer tags help identify transfers to the same bank account from separate business locations. You can add a transfer tag for each location to quickly see which location is responsible for each transfer.

Bulk Assign Team Members to Locations

  1. Visit Account & Settings > Business information > Locations in your online Square Dashboard.

  2. Select a location and scroll to Team Members > click the team member count for the selected location.

  3. Select individual team members, all team members, or filter team members by location and role. For example, select the Role filter > All Roles > Manager, then assign all existing team members with the Manager role to the location.

  4. Save.

Switch Between Locations

To switch between locations from the Square Point of Sale app:

  1. From the navigation bar, tap ≡ More.

  2. Tap Switch location. 

  3. Choose the location you want to log in to.

Note: This feature is only available on the Square Point of Sale app. We hope to expand availability to all Square apps soon.

Multi-location Item Management

Manage your items by location from your full access team member account. Items and item settings, including modifiers, discounts, and taxes, can all be assigned to specific locations.

Assign Items to Specific Locations

  1. From the Items section of your online Square Dashboard, click Create Item or click an existing item.

  2. Select applicable locations and save your changes.

  3. If you add an item to a new location, check the current item settings (modifier set, discounts, and taxes).

Multiple External Bank Accounts on File

You can link multiple external bank accounts to your Square account, so you can easily switch between bank accounts when sending your transfers across your business locations. If you’re managing multiple locations, linking multiple bank accounts also helps avoid sending your deposits to a closed bank account.

To link multiple external bank accounts to your Square account:

  1. From Account & Settings in your online Square Dashboard, click Bank Accounts.

  2. Under All locations, click the linked bank account next to the location of the bank account you want to update.

  3. From the drop-down menu, select the verified bank account you want to add to that location. If you do not see the bank account you want to link, select Add external bank account and proceed through the bank verification process.

  4. Click Update linked account > Done. Square will send a confirmation email to the email address associated with your account.

To confirm the change, you’ll need to click the link in the email within the next 24 hours or your new bank account will not be verified.

Note: You can only have one linked bank account per Square location at this time.

Learn more about: Multi-Location Management

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