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Add and Manage Your Goods and Services Tax (GST) Settings

Please note that this guidance is general in nature and does not constitute legal, tax or any other type of professional advice. If you are unsure about your tax or where to find the relevant information, we suggest that you consult with a professional.

With Square Point of Sale, you can apply Goods and Services Tax (GST) to your sales and create custom taxes. Enable your team members to edit taxes at the time of a sale through your team permissions and track your taxable and non-taxable sales in your online Square Dashboard.

Please note that Square’s fees are taken out of the total amount of each transaction, including tax and tip. 

Businesses registered for GST can include GST in item prices.

Create GST and Custom Taxes Online

  1. Visit Account & Settings in your online Square Dashboard > Business > Sales taxes.

  2. Click Create a tax.

  3. Choose a location or locations to apply the tax to and click Done.

  4. Enter the tax name, rate and click All items to apply the tax to all items in your library or select specific items.

    Note: You can choose to Add Tax to Item Price, which adds the tax as a separate line item to the price or Include tax in item price, which shows one amount – the combined sales tax and item price.

  5. Click Save.

You can also view your taxes from the item level:

  1. Visit Items in your online Square Dashboard.

  2. Click on an item to bring up the item details page. If taxes have been applied to an item, they will be listed under Sales Tax.

  3. If there is no sales tax applied, click Account & Settings > Sales Tax to get started.

Note: GST and custom taxes will automatically apply to sales where a custom amount is entered. To disable taxes for custom amounts visit your tax settings in the app.

If you wish to disable a tax, click on the tax you wish to disable > toggle off Enable Tax > Save.

If you wish to delete a tax, click on the tax you wish to remove, then click the bin icon.

To adjust the items you’d like a specific tax applied to:

  1. Visit Items in your online Square Dashboard.

  2. Click an item and check the box next to the tax rate(s) you’d like to apply.

Create GST and Custom Taxes from the Square Point of Sale App

  1. From the navigation bar at the bottom of your screen, tap More.

  2. Tap Settings > Checkout > Taxes.

  3. Tap the tax you would like to modify or create a new tax. On a mobile device tap the + icon. On a tablet, tap Add a New Tax

  4. Enter the tax information then tap Applicable Items to choose which items this tax will automatically apply to. 

  5. Toggle on Custom Amounts to apply this tax to amounts entered at the time of a sale.

  6. Tap the back arrow > Item Pricing. Select if this tax will be included in item prices or added to a price at the time of sale.

  7. Tap the back arrow > ensure the Enabled option is toggled on > tap Save.

If you wish to disable a tax, tap on the tax you wish to disable > toggle off Enabled > tap Save.

If you wish to delete a tax, tap on the tax you wish to remove > tap Delete Tax.

Edit Taxes at the Time of Sale

  1. From the Square app, tap Review Sale and tap an item.

  2. Under Taxes, toggle applicable tax rates on or off.

Note: from the Current Sale screen, you can also tap Tax to view all tax rates applied to the current sale. Tap the red minus icon to remove a tax rate from applicable items within the sale.

Manage Taxes with the Catalogue Import Tool

Follow the steps outlined above in the Create Item Sales Tax Online section to create the tax rate. Once you’ve completed this step, follow the below steps to apply the tax to your catalogue via the catalogue import.

  1. Once the tax rate is created, click Items > Actions > Export Library in your online Square Dashboard.

  2. Once exported, tax columns will appear at the end of the spreadsheet. From here, enter a Y or an N in each item row to apply, or not apply the tax rate to the selected item in the catalogue.

  3. For large catalogues, items can be sorted by category or a formula can be written to facilitate the bulk application of tax rates.

  4. Once tax rate(s) has been assigned to items within the spreadsheet, go back to Items > Actions > Import Catalogue > Modify Item Library to upload any changes.

Note: When editing any existing catalogue items from the spreadsheet, do not edit or remove the value in the Token column. Upon reimporting, the token is used to identify the existing item in the catalogue.

Learn more about: Point of Sale

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