Release notes

Item and menu editing now respects team member location permissions

What changed: If your business operates across multiple locations, item and menu editing now respects each team member's assigned location permissions. Team members can only edit items, assign modifier sets, update price overrides, create new items, and run bulk actions for the locations they have access to. Menus also follow these same location restrictions, so a team member who manages one location won't accidentally change menu configurations for another.

Why it matters: For businesses with multiple locations, a menu change intended for one spot could previously affect another — like a manager at your downtown café updating a price override and unintentionally changing it at your airport location too. Now, item and menu edits stay scoped to the locations each team member is responsible for, so your locations can operate independently without stepping on each other.

Access: These permissions apply automatically based on the location access you've already configured for each team member. To review or update location assignments, go to Staff > Team members on your Square Dashboard and select a team member to adjust their location access. No additional menu setup is required — menus will follow the same location restrictions as your item catalogue.

Item availability status visible in your Item Library on Dashboard

What changed: Your Item Library on Dashboard now displays availability status pills for each item, giving you a quick view of whether items are available, sold out, or hidden — without opening each item individually. Clicking on a status pill opens a popover (or a modal for multilocation and multivariation items) where you can update availability and inventory tracking settings directly from the list view.

Why it matters: Previously, updating item availability meant opening each item's detail page one at a time. Now you can scan your full catalogue and make bulk availability changes right from the Item Library list view, which is especially useful when you need to mark seasonal items as sold out or quickly hide items across locations during a rush.

Access: Go to Dashboard > Items > Item Library. Look for the status pills in the Status column. If you don't see the Status column, click the + icon above the item list to view hidden fields and enable it. Click any status pill to open the popover or modal and update availability from there.

Full inventory counts now available on Square Terminal

What changed: You can now perform full physical inventory counts directly on Square Terminal. Scan items, reconcile quantities, and finalize counts — all from your handheld device. Previously, full inventory counts were only available on iOS devices, which meant you needed a separate iPad or laptop to complete them.

Why it matters: If you've been pulling out a laptop or borrowing an iPad every time you need to do a full count, this update removes that extra step. You can walk your stockroom or sales floor with your Square Terminal in hand, scan barcodes, update quantities, and finalize the count on the same device you use to check out customers.

Access: Full inventory counts on Square Terminal are available in open beta.

View price and profit margin in the POS inventory receive flow

What changed: When you receive inventory on Square Point of Sale, you can now see price and profit margin columns alongside your stock details. These margin and price fields appear in two places within the inventory applet: the receive flow (where you log incoming stock) and the stock overview page. Both are view-only for now — you can reference your margins as you receive items, but editing prices directly from this screen will come in a future update.

Why it matters: Knowing your margin at the moment you're receiving new inventory helps you spot pricing issues before items hit the shelf. If a supplier raises costs, you'll see the impact on your margin right away — so you can decide whether to adjust your retail price before you start selling, rather than discovering the squeeze in your reports weeks later.

Access: Open the inventory applet on Square POS, then go to the receive flow or the stock overview page to see the new price and margin columns. This feature is available on the Square Plus plan.

Faster order syncing on Square Point of Sale for iOS and Android

What changed: Orders now sync to Square Point of Sale much faster than before on both iOS and Android devices. Whether an order comes in from Square Online, a delivery app, or another sales channel, it will appear on your POS significantly faster than it did previously. This improvement applies across all POS modes — Standard, Quick Service, Full Service, Bar, and Services.

Why it matters: When online or pickup orders are slow to appear on your POS, your team may not see them in time to acknowledge or act on them. Faster syncing means orders show up closer to real time, so your staff can stay on top of incoming volume without refreshing screens or wondering whether something came through.

Access: This update applies automatically to Square Point of Sale on iOS and Android — no setup or configuration changes are needed. Pickup orders are now visible on your POS as part of this update.