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Team Member Timecard Reporting

Timecards help you manage your team members – both their total hours worked and revenue per working hour. With these tools, you can view performance insights for all your team members. Learn more about creating and managing timecards with Square.

From your online Square Dashboard, you can modify timecards, view and export time tracking reports, and clock team members out if they forget.

Below is a rundown of the Timecards section of your dashboard.

Workday Overview

Your timecard reporting is displayed by workday. In this tab, you’ll see a single day’s worth of team member activity. This includes every shift started within the selected workday, breaks, and whether any shifts for that day included overtime.

Timeline Overview

Workday View in Dashboard

From the timeline, you can view, create, edit, and delete shifts. Use the date and location filters to find the shifts you’re looking for. The timeline shows you shifts a workday at a time.

Note: Scheduling shifts is not available with Square Timecards. The timeline is a visual representation of shifts created in the Square app and online Square Dashboard.

View, Edit, and Export Team Member Shifts

To view a single shift :

  1. Visit the Workday section of your online Square Dashboard > adjust the date and location filters to find the shift you would like to view.
  2. Locate and select the shift.
  3. Here, you’ll see total hours worked in that shift, paid hours, and labor cost.

To view and export a team member’s timecard history for a period of time:

  1. Visit the Labor Cost section of your online Square Dashboard > adjust the date and location filters.
  2. Click on the team member’s name.
  3. Select a timecard to view its details.
  4. Click Export Shifts to download a .CSV file of the report for that team member.

To edit a team member’s shift:

  1. Visit the Workday section of your online Square Dashboard > adjust the date and location filters to find the shift you would like to edit.
  2. Locate and select the shift.
  3. Adjust the shift details such as clock in/out time, breaks, and jobs worked.
  4. Click Save.

If an employee forgets to clock out in Square Point of Sale, you have the ability to clock them out from your online Square Dashboard. To clock an employee out:

  1. Visit the Workday section of your online Square Dashboard > adjust the date and location filters to find the shift you would like to edit.
  2. Select an open timecard.
  3. Click Clock Out.
  4. Enter your team member’s clock out time.
  5. Save.

If you’re using Square Payroll, we recommend double-checking your employee hours before importing their hours to Square.

Overtime Alerts

Shifts that go into overtime and doubletime are marked in red. To view and adjust overtime settings, as well as find information on overtime rules for your state, go to Settings > Overtime & Breaks.

Labor Cost

Review total hours and labor costs necessary to pay your team members. If your team members are working multiple jobs at different wages, overtime will be calculated using the weighted average of the total normal earnings divided by total hours worked.

Regular Hours: Hours worked at a team member’s wage according to their job title.
Overtime Hours: Defined by your state’s rules, overtime hours are typically paid at 1.5 the team member’s hourly wage.
Doubletime Hours: Defined by your state’s rules, overtime hours are typically paid at 2x the team member’s hourly wage.
Paid Hours: Total paid hours for the selected date range.
Total Labor Cost: Total labor cost for the selected date range.

Note: Overtime for team members with multiple wages is based on the team member’s blended rate. A blended rate is the weighted average of the total normal earnings divided by total hours worked. For compensation, the team member is paid .5x this rate for their overtime premium.

View and Export Shift History

To view and export a team member’s timecard history for a period of time:

  1. Visit the Labor Cost section of your online Square Dashboard > adjust the date and location filters.
  2. Click on the team member’s name.
  3. Select a timecard to view its details.
  4. Click Export Shifts to download a .CSV file of the report.

Labor vs. Sales Reporting

With Square’s Labor vs Sales reporting, you can compare your hourly labor costs to your net sales in one report. When you’re able to compare your cost of labor with your sales, you can make smart business decisions in a snap – like optimizing your staffing schedules to ensure that the right number of team members are scheduled for peak times. In order to use Labor vs Sales reporting you must be subscribed to Team Management, and your team members must have a wage assigned to them.

To compare your cost of labor with your sales:

  1. Visit Reports > Labor vs Sales in your online Square Dashboard.
  2. Filter your report by day, week, month, team member, or location.
  3. Click Export to download a .CSV file.

Note: Your team members will need to clock in and out for a few days before there is enough data for the report. Timecards that were created prior to adding wage information to a team member will not populate retroactively.

Learn more about: Team Management

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