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Home>Payment History & Reporting

Summaries and Reports from the Online Square Dashboard

Discover new insights about your business with Square’s analytics and advanced reporting options, and export your data to add it to your records. To get started, visit Reports in your online Square Dashboard.

Reports Available Online

Reports Available Online Report Summaries
Sales Summary A general overview of sales from a given time period. The report includes itemization metrics like gross sales, refunds, net sales, discounts, tips, and taxes. It also includes payment metrics like total collected (revenue by tender type) and fees.
Sales Trends Compares your daily, weekly, and yearly gross sales.
Payment Methods A summary of the total collected and any associated fees from credit, debit and gift cards, and any other tender types.
Item Sales Shows details for all items sold including gross sales, net sales, SKUs, discounts, and total sold. Use advanced reporting options to display item sales by device, employee, or payment method. Note: Click an item in your report to see an item drilldown – specific sales info on that item and all its variations.
Category Sale An overview of top grossing categories and the number of items sold within each category.
Team Member Sales If you’re subscribed to Team Plus, show sales per employee, tips, average sale size and revenue per labor hour.
Labor vs. Sales If you’re subscribed to Team Plus, track wages and see how your labor cost compares to sales.
Discounts A list of the top used discounts and total discount amounts collected.
Modifier Sales A list of the top used modifiers in a given time period.
Comps A list of transactions with comped items.
Voids A list of transactions with voided items.
Taxes An overview of how your tax rates are being used in a given time period, including taxable and non-taxable sales. You’ll need to create items with applied tax rates to track “taxable” sales in your reports. Note: “Taxable sales” may not add up to the “total” tax collected because some sales and items may have multiple tax rates applied.
Transaction Status A list of any unprocessed transactions – declined cards, canceled payments, and other uncompleted transactions.
Gift Cards Tracks everything related to your Square gift card activity.
Transactions A list of individual transactions and transaction details from a given time period. Find this report in Transactions in your online Square Dashboard.
Balance A list of individual transfers and the payments included in each transfer, along with your entire transfer history. View this report in Balance in your online Square Dashboard.
Disputes View, manage, and get updates on any disputes you may receive.
Cash Drawers Tracks individual cash drawer sessions and your full cash drawer history.
Activity Log Tracks sensitive actions taken by your team — such as processed refunds, comps/voids, and discounts.

You also have the option to view some of these reports in the Square Point of Sale app on your mobile device.

View and Download Your Sales Summaries and Fees

  1. Navigate to Reports in your online Square Dashboard.

  2. Use the date-selector to refine a date range, then select a report to view. Note: Click the middle of the date-selector to see a full calendar view. This image shows how to set a date range for your report by clicking the middle of the date selector tool.

  3. Select All Day or Custom to specify a time period for your report in hours. A view of the fields (when All Day is clicked) to set a custom time frame in hours

  4. To compare sales within the set date range by day, week, or month, click Summary > Daily, Weekly, or Monthly. Scroll down to view a sales summary comparison. When you click Summary, you'll see the option to compare the data in your report by day, week, or month.

  5. Select All Locations or manually choose locations to review.

  6. Click Export to download a CSV file to your computer, which you can open using Microsoft Excel or another common spreadsheet program or financial software.

You can also connect to accounting and reporting services from the Square App Marketplace.

Download Your Transactions History

To see individual transactions from a specific time period, visit Transactions in your online Square Dashboard and follow steps 2-5 from the section above.

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