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Timecard Management for Team Members

With Time-cards, your team members can clock in and out of the Square app, and view or print their workday summaries. You’ll then be able to track team member hours, breaks, shift history and overtime online. Your team members’ time-cards can be viewed and exported from your online Square Dashboard.

Team Member Clock In/Out, Breaks and Switching Jobs

Before you can track team member hours, you’ll need to assign each team member a Personal Passcode so they can clock in and out of the app.

Clock In/Out

To clock in / out on a tablet:

  1. Tap the clock icon in the bottom-right of the Checkout screen > enter your Personal Passcode. If Passcodes are enabled for Team Management, tap Log In/Out > Clock In/Out on the top-right corner.
  2. Enter your 4-digit passcode. If applicable, select a job title for the function you’re clocking in for.
  3. Tap Clock In. To clock out, follow steps 1-2, then tap End Shift.

The clock icon in Square Point of Sale will display if team management is enabled.

To clock in / out on a smartphone:

  1. Tap: Three Horizontal Lines
  2. Tap Clock In/Out.
  3. Enter your 4-digit passcode. If applicable, select a job title for the function you’re clocking into.
  4. Tap Clock In. To clock out, follow steps 1-3, then tap End Shift.

Note: Team members signing in to the Square app with their own email address will not be prompted to enter a personal passcode to clock in or out.

Starting a Break

  1. To take a break on an iPad, tap the clock icon in the Checkout tab. On an iPhone, tap Clock In/Out from the navigation menu.
  2. Enter your team member passcode.
  3. Select Start Break.
  4. Select the applicable break option to start break.

Break Tracking-POS - Options

Ending a Break

  1. To take a break on an iPad, tap the clock icon in the bottom-right of the Checkout tab. On an iPhone, tap Clock In/Out from the navigation menu.
  2. Enter your Personal Passcode.
  3. Select End Break > confirm.

Switching Jobs

Team members with multiple job titles and/or wages can switch jobs during their shift to keep track of time worked.

To switch job titles during a shift:

  1. Tap the clock icon in the Checkout tab. On an iPhone, tap Clock In/Out from the navigation menu.
  2. Enter your team member passcode.
  3. Tap Switch Job > select new job.

When clocking out of a shared point of sale, team members have the option to print their workday summary — which includes clock in and out times, breaks and total paid hours.

To do so:

  1. From the Checkout screen of the Square app, tap Clock In/Out.
  2. Enter your four digit personal pass-code.
  3. Tap End Shift.
  4. Below the workday summary, select Print.

Note: While breaks are listed on the printed workday summary, they will not be displayed on the clock out screen.