Square Bill Pay FAQ

You can pay your vendors using Square Checking or any credit or debit card.

As a vendor or supplier, you can choose to receive payment from a Square merchant in one of two ways; by ACH bank transfer or by a digital check. A digital check is a check in PDF format that Square emails to you on behalf of the merchant. You can then download, print, and make a mobile check deposit. Learn more about Receiving Square Bill Pay Payments as a Vendor.

1. Go to Payments > Bill Pay > Vendors on your online Square Dashboard.
2. Click Create vendor.
3. Fill out the vendor’s information and account details.
4. Click Save.

You can also add a new vendor when creating a bill.

Note: New vendor bank accounts are verified in two to three business days. Bank transfers can only take place after verification.

Yes, you can connect to verified companies within our network when adding a new bill.

When adding a bill, you can find Square verified vendors via search. Enter your account details associated with that vendor to set up the connection and you will be able to make electronic payments to them via Square. If uploading a bill, you will be given the option to pay the biller network vendor or create a new vendor.

Once we have your vendor’s bank account information, most payment methods take one to two business days to get from your account to your vendor’s bank account. Mailed paper checks are delivered in four to six business days. For more information on payment method timing and fees, go to your Bill Pay Settings page.

Your vendor will need to provide their bank account information in order to be paid by direct transfer (ACH). You can enter those details manually if you already have them. If not, we can send a request to your vendor to securely provide them. If neither option is suitable, we can email a digital check to your vendor that they can download, print, and deposit. To have Square mail a paper check on your behalf, you need to provide the physical address of your vendor or a P.O. Box.

You can cancel pending payments if your vendor has not provided their bank account information or downloaded a digital/printable check. To cancel:

1. Go to Bill Pay > Pay bills on your online Square Dashboard.
2. Select a bill and click ••• > Cancel payment.
3. Click Cancel payment to confirm.

If a vendors bank account is already on file, a transfer can only be canceled same day before 5pm PT. After 5pm PT, the transfer cannot be cancelled and you must resolve with your vendor. To cancel a pending check (issued but not deposited) or pending transfer, contact
Square Support.

To cancel a pending check, you should contact Square Support.

Vendors are completely synced between Square for Retail or Inventory Management and Bill Pay.

Not at this time. However, if you’re subscribed to Square for Retail Plus and have existing vendors for inventory management, you can deactivate them from the Vendors tab in your online Square Dashboard.

Learn how to manage Bill Pay payment limits.

You can mark a bill as paid, duplicate an existing bill, or delete a bill. To do so:

1. From your Bill Pay dashboard, click on an existing bill.
2. Click ••• then select one of the options. For paid bills, click the bill directly, then select Duplicate or Edit.

Note: Once you delete a bill, you will lose access to this bill and will no longer be able to pay it.

Yes. From the Bill Pay section on your online Square Dashboard, select the filters (by status, date range, spend category, or location), then click Export.

This will automatically download a CSV file of your bills which you can open using spreadsheet tools like Numbers, Google Sheets, and Microsoft Excel.

If you are uploading a bill or forwarding it from email, confirm the attached file type is JPEG, PNG, or PDF up to 10MB. If we were unable to import your bill, you will need to enter the details manually from the email notification sent by Square.

As a vendor or supplier, you can choose to receive payment from a Square merchant in one of three ways: by ACH bank transfer, by a mailed paper check, or by a digital check. A digital check is a check in PDF format that Square emails to you on behalf of the merchant. You can then download, print, and make a mobile check deposit.

Learn how to receive Square Bill Pay payments as a vendor.