Get Started with Square Bill Pay

1. Go to Payments > Bill Pay from your online Square Dashboard.
2. Click Add bill.
3. Click Upload a bill.
4. Select a PDF or an image file.
5. Square will then import the document as an attachment and automatically extract information such as the bill amount, due date, and vendor information (name, contact, and bank account, if available).
6. Verify the bill information is correct.
7. Configure your payment method and delivery settings. 
8. Click Save & close.

1. Go to Payments > Bill Pay from your online Square Dashboard.
2. Click Add bill.
3. Click Add bill manually.
4. Enter key information, such as the bill amount, due date, and vendor information (name, contact, and bank account, if available).
5. Verify the bill information is correct.
6. Configure your payment method and delivery settings. 
7. Click Save & close.

You can configure payment methods and notifications at any time from the Settings tab of your online Square Dashboard.

Use a unique bill pay email address to forward bills from your inbox or share it with your vendors to receive bills directly. We’ll scan the details and add them to your bill list for your review.

• You set up email forwarding by going to Pay bills, then click the Add bill drop-down menu > Forward from email.
• You can also access this via Bill Pay > Settings > Email forwarding on your online Square Dashboard or the Square Invoices app on iOS devices. You can also access this from Pay bills, then click the Add bill drop-down menu > Forward from email.

Once you click the Create email address option, copy the forwarding email address and open your email inbox to forward the invoices. Forwarded bills will show up in the Pay bills list view once it’s processed.

To ensure that your bill scans correctly, verify that your email includes a bill attachment. Supported file types include PDF, JPEG, or PNG.

1. Tap Bill Pay, then tap +.
2. Tap Take a photo.
3. Take a photo of the bill, then tap Use Photo. Square will import the photo as an attachment and automatically extract information, such as the bill amount, due date, and vendor information (name, contact, and bank account if available).
4. Verify the bill information is correct.
5. Configure your payment method and delivery settings.
6. If you want to schedule a payment, select the date the payment will be withdrawn from your account. 

If you already have a photo of the bill, tap Upload a file to select an image or PDF stored on your iOS device.

Tap Enter manually to type in the details for a bill you want to pay, including the vendor name and bank details*, bill due date, bill ID, and message. You can also add an attachment.

*Note: If you’re adding a new vendor, new vendor accounts are verified in two to three business days. Transfers can only take place after verification. You can also ask the vendor for their bank details via email by tapping Add a new vendor > Ask vendor for payment details. Enter the vendor’s email, then tap Send.

When you’re adding or editing a bill:

1. Go to Payment details > Payment methods.
2. Select one of your existing payment methods to pay the bill or select Add a payment method to add a new one.

You can also set up payment methods by going to Bill Pay > Settings in your online Square Dashboard.

When you’re adding or editing a bill:

1. Tap Next or ••• > Schedule payment.
2. Select one of your existing payment methods to pay the bill or Add a payment method to add a new one.

To add more payment methods from the Square Invoices app, you can also go to ≡ More > Settings > Bill pay > Payments.

Square will send payment to your vendor or supplier via ACH bank transfer if their bank account details are on file. Funds will arrive in your vendor’s bank account in 1-2 business days after you initiate the payment.

There are three ways to obtain your vendor’s bank account details:

• If the vendor’s bank account information is on the invoice or bill, Square will automatically populate it in the “Vendor account details” section when you upload or take a photo of the document.
• If you have previously obtained your vendor’s bank account information, enter it manually in the “Vendor account details” section.
• You can also request vendor bank account details via Square. To do so:
  1. Click on the vendor name to edit.
  2. Click Account details.
  3. Ask the vendor for payment details.
  4. Enter your contact’s email address and select Send.
  5. Your vendor will receive an email from Square that will direct them to a secure page to provide their bank account information.

You can still schedule and initiate payment if your vendor’s bank account details are not on file. In this case, on your scheduled payment date (i.e., when Square will charge your payment source), your vendor will receive an email to either provide bank account details or accept a digital check.

If your vendor chooses to accept a digital check, they will have 90 days to deposit it from the date they first downloaded the check. After 90 days, the check will be voided and you will get a refund to your original payment source. If they choose to accept the payment via digital check, they can follow the steps below to deposit the check:

1. Print the check on plain white paper.
2. Verify texts and bank numbers are legible.
3. Cut on the dotted lines, sign the back, and make a mobile check deposit using a banking app.

If you are concerned about vendors not responding to payment notifications, or have vendors that do not want to handle modern digital payments, you may send a paper check.

Square will charge you first and issue a check to your vendor using a Square bank account. Square handles both check printing and mailing.

Checks will be delivered in 4-6 business days via USPS First Class Mail. As you select the paper check option, you must confirm the vendor’s address (and edit if necessary). If not already on file, you may add the address. Note: This will be offered at no cost for a limited time.

You will receive multiple notifications indicating the completion of an action, namely when Square issues and mails a paper check on your behalf, when a paper check is delivered to your vendor, and when the payment is cleared.

Note: A paper check shall remain valid for 90 days from the date it is issued.

When you’re adding or editing a bill:

1. Scroll to “Schedule payment.”
2. You can reference the due date and schedule when to initiate your payment.
3. Click Schedule payment.

Note: When scheduling payments, you’ll need to choose a payment method. The payment will then arrive in your vendor’s account 1-2 business days after the selected date. Paper checks are expected to arrive in 4-6 business days after initiating the payment.

When you’re adding or editing a bill:

1. Tap Next or •••, then tap Schedule payment.
2. Scroll to “Schedule payment.”
3. You can reference the due date and schedule when to initiate your payment.
4. Tap Schedule.

Note: When scheduling payments, you’ll need to choose a payment method. The payment will then arrive in your vendor’s account 1-2 business days after the selected date. Paper checks are expected to arrive in 4-6 business days after initiating the payment.

1. Go to Bill Pay > Pay bills on your online Square Dashboard.
2. Select a bill and click ••• > Cancel payment.
3. Click Cancel payment to confirm.

1. Tap Bill Pay on the navigation menu.
2. Select a bill and tap ••• > Cancel payment.
3. Tap Cancel payment to confirm.
4. Follow the prompts to completion.

1. Start adding or editing a bill.
2. Click Vendor name to edit or remove the vendor.
3. Click Edit to start updating your vendor’s name, contact information, and bank account details.

1. Go to Bill Pay > Vendors from your online Square Dashboard. From the Square Invoices app, go to ≡ More > Vendors.
2. Select the vendor you want to edit.

1. Tap ≡ More > Settings > Bill pay.
2. Under ‘Vendors,’ tap All vendors.
3. Tap a vendor to edit.

Note: You cannot delete or deactivate Bill Pay vendors at this time.

If your vendor does not deposit your check within 90 days, the check will be void. You will need to contact the vendor to discuss payment.

If the vendor does not respond to the request for their payment details or download a digital check within 14 days, we will cancel the payment and send you a refund. You will need to contact the vendor to discuss payment.

You can pay your vendors using Square Checking or any credit or debit card.

1. Go to Payments > Bill Pay > Vendors on your online Square Dashboard.
2. Click Create vendor.
3. Fill out the vendor’s information and account details.
4. Click Save.

Note: New vendor accounts are verified in 2-3 business days. Transfers can only take place after verification.

Once we have your vendor’s bank account information, most payment methods take 1-2 business days to get from your account to your vendor’s bank account. For more information on payment method timing and fees, go to your Bill Pay Settings page.

Your vendor will need to provide their bank account information in order to be paid by direct transfer (ACH). You can enter those details manually if you already have them. If not, we can send a request to your vendor to securely provide them. If neither of those options are suitable, we can send a digital check to your vendor on your behalf that they can download, print, and deposit.

There are no fees for payments made with Square Checking. For a limited time, there’s also no fee for payments made with debit cards. We charge a fee of 2.9% per payment made by credit card.

Vendors are completely synced between Square for Retail or Inventory Management and Bill Pay.

Not at this time. However, if you’re subscribed to Square for Retail Plus and have existing vendors for inventory management, you can deactivate them from the Vendors tab in your online Square Dashboard.

Learn how to manage Bill Pay payment limits.

You can mark a bill as paid, duplicate an existing bill, or delete a bill. To do so:

1. From your Bill Pay dashboard, click on an existing bill.
2. Click ••• then select one of the options. For paid bills, click the bill directly, then select Duplicate or Edit.

Note: Once you delete a bill, you will lose access to this bill and will no longer be able to pay it.

Yes. From the Bill Pay section on your online Square Dashboard, select the filters (by status, date range, or location), then click Export.

This will automatically download a CSV file of your bills which you can open using spreadsheet tools like Numbers, Google Sheets, and Microsoft Excel.

If we were unable to import your bill, confirm you have included your vendor’s name and email, the bill amount, or confirm the attached file type is JPEG, PNG, or PDF. You will need to enter the details manually from the email notification sent by Square.

As a vendor or supplier, you can choose to receive payment from a Square merchant in one of two ways; by ACH bank transfer or by a digital check. A digital check is a check in PDF format that Square emails to you on behalf of the merchant. You can then download, print, and make a mobile check deposit.

Learn how to receive Square Bill Pay payments as vendor.