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Batch Edit Items, Categories, and Coupons with Square Online

If you’ve got an online site with lots of items, categories, or coupons, you can save time by making use of batch editing. Batch editing allows you to make changes across multiple items at once.

Batch Edit Items

Go to Items > Item Library on your Square Online Overview page and select the items you want to modify by clicking the checkboxes to the left. You can select items individually, or select all items displayed on the current page using the topmost checkbox. Once you’ve made your selections, choose which action you’d like to take using the buttons at the top right.


You can perform the following actions on multiple items:

  • Delete items

  • Add items to a category

  • Change the fulfillment method

  • Charge or remove sales tax

  • Change item visibility

When changing the fulfillment method for multiple items, be sure you have not selected any non-physical items, like donations or digital items. These item types don’t use the standard fulfillment methods, so you won’t see the option to change the fulfillment method if you’ve selected any.

Batch Edit Variations


If you have items with variations such as size or color, you can batch edit those options. Click on the item to open it, then scroll down to the variations section. You can edit all item options at once using the top left checkbox, or you can select specific options - this is handy if you have a large number of options and need to edit only some of them. In the example above, the weight is being edited for all options at the same time.

Batch Delete Categories


To delete multiple categories at once, go to Items > Categories, select the categories you want to delete, and click Delete. Subcategories are automatically included when the parent category is selected, so always double check before confirming a delete action, as this can’t be undone.

Note: Deleting a category will not delete any associated items.

Batch Delete Coupons


You can also delete coupons in batches. To do so, go to Items > Coupons, select the coupons you want to remove, and click Delete.

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