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Bulk Edit Square Online Items, Categories, and Coupons

If you have a website with multiple items, categories, or coupons, you can save time by making use of bulk editing. Bulk editing allows you to make changes across multiple items at once.

Filter and Bulk Edit Items


To edit your items in bulk in Square Online, please follow the directions below:

  1. In your Square Online Overview page, go to Items > Site Items.

  2. If you need to filter your item list so only certain items appear, select Filter. You will be able to use filters such as item Visibility, Stock quantity, Fulfillment, and others. When finished, select Apply filters.

  3. In the item list, mark the checkbox on the far left of each item you want to edit, and you will see the corresponding editing options appear at the top of the item list under Bulk edit.

You can perform the following actions in bulk for Square Online items:

  • Delete (if you have a single site)
  • Remove from site (if you have multiple sites)
  • Add to category
  • Set fulfillment
  • Charge sales tax
  • Remove sales tax
  • Mark as visible
  • Mark as unavailable
  • Mark as hidden
  • Contains alcohol
  • Remove alcohol settings

Note: When you Set fulfillment for multiple items, be sure you have not selected any non-physical items like donations or digital items. These item types don’t use the standard fulfillment methods, so you won’t see the option to change the fulfillment method if you’ve selected any.

Note: The Require age verification option is for items containing alcohol that are locally delivered with On-Demand Delivery. Learn more about selling alcohol with Square Online.

Bulk Edit Variations


If you have items with variations such as size or color, you can bulk edit those options. Select an item in the Square Online Overview page in Items > Site Items, then scroll down to the variations section. You can edit all item options at once using the top left checkbox, or you can select specific options. This is handy if you have a large number of options and need to edit only some of them. In the example above, the weight is being edited for all options at the same time.

Add Items to Categories or Coupons in Bulk

You can add multiple items to categories or coupons when choosing items to add. Simply go to the Square Online Overview page , and go to either the Site Categories or Coupons page, and select Filters.

Bulk Delete Coupons


In the Square Online Overview page , go to Items > Coupons or Shared Settings > Coupons to delete coupons in bulk. Then select the coupons you want to remove using the check boxes, and click Delete.

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