Create and Manage Items Online
As you add your business details to Square, you can create, edit, and manage items from your Square Item Library in Dashboard. Managing items from here will update most items details across several other Square platforms including Square POS and Square Online.
Note: In addition to your Dashboard, you can also create and manage items from the Square app.
|Want to sync your Item Library with Square Online? Learn more about item sync.|
Create Items in Dashboard
To create items from your Item Library in Dashboard:
Click Create an Item. Note: All item creation and editing settings will display in a fullscreen window. To return to your Item Library, select the X button.
Enter item information such as name, category, and description.
Click Edit to add an optional color to the Point of Sale tile to help organize your checkout screen.
Set up any of the following additional item features.
Note: If you're creating multiple items, you'll be able to upload your items in bulk using Square’s Import Tool.
Set Up Item Unit Types
Each business is different — some sellers sell whole item quantities (like articles of clothing), while others sell items by weight or length. Some businesses sell both.
By default, each new item you create will have the unit type per item. When you set your unit type, you can choose from a list of preset units such as meters, ounces, or feet. You'll also be able to select unit types from both the metric and imperial systems. Learn more in our unit type FAQ.
Additional Item Actions
Create Categories in Dashboard
Categories help you arrange and organize your items, report on item sales, and route items to specific printers.
From your Square Item Library, go to Categories.
Click Create a Category.
Name your category (e.g. Drinks, Food, Shoes).
Click Save and Assign Items and check the box next to each item you wish to include.
Click Move Items once you're done.
Manage Item Stock
Square’s inventory management gives you basic tools to keep a clear count of in-stock items in your item library. Learn more about how to track your inventory with Square.
Create and Manage Sales Taxes
Sales tax should be enabled for applicable items sold at your business. You can easily create and manage them directly from the online Square Dashboard. Learn more about how to set up taxes.
Note: Square’s fees are taken out of the total amount of each transaction, including tax and tip.
Create and Manage Discounts
You can create and edit discounts from your Dashboard or Square app. Learn more about creating and managing discounts.
Sync Items to Square Online
When you first set up Square Online in your Square account, products in your Square Item Library will sync over to your Square Online Overview page. After the initial setup, syncing will continue automatically in the background with some exceptions. Learn more about Square Online item sync for more information.