Create and edit items
About item creation
Items are sellable goods and services that make up your item catalogue. As you add your business details to Square, you can create, edit and manage items to check out customers faster, know what’s selling best and track inventory. Items can also be created and tracked across multiple business locations. Setting up items helps streamline your business by enabling you to count stock and see sales trends for your inventory across your entire business.
Before you begin
You have two options for creating items:
Create items from the Square Dashboard on a laptop or desktop computer
Create items directly from the Square Point of Sale apps and devices
When you add, update or delete an item, the change will reflect in your Square apps, Dashboard and Square Online website.
If your business uses specific unit types (such as yards of fabric or food items by weight), you need to create your unit types first in order to apply them when creating items. Learn how to create and edit item unit types.
If you are creating multiple items, you can Bulk edit items.
When creating or editing an item, you can choose the Item type from the drop-down menu, including:
Prepared food and beverage: best for restaurants and other food venues. Includes optional nutritional information for buyers with calorie counts, dietary preferences and allergens.
Physical good: best for retail items such as clothing or jewellery, or non-perishable foods like bottled wine.
Event: sell tickets to events and include an address/online link and times.
Digital: lets you sell a digital file for down-load, like an eBook or song, that you can manually send to the customer.
Donation: allow anyone to send donations for any cause of up to a certain amount.
Other: best for items you will fulfil manually.
Create and edit an item
- Sign in to your Square Dashboard and click Items & orders > Items.
- Click Create item.
- Click Change next to Item type, choose an item type, then click Change.
- Enter item information such as a name, a description. Optionally, click Generate in the Description field to have a description automatically written using generative AI.
- Enter additional item details and click Save when finished.
To delete an item from your Item library, click (•••) next to the item name, then click Delete. Alternatively, click into an item > click Actions > Delete > Delete Item.
- Open the Square app and tap ≡ More.
- Tap Items > All items.
- Click Create Item or tap an existing item to edit.
- Tap the square tile to add a label, upload an optional image or choose the tile colour that will appear on your item grid.
- Enter item information such as a name and description.
- Set up additional item features and tap Save when finished.
To delete an item from your Item library, tap on an item’s name, scroll down and tap Delete Item From This Location > Confirm delete.
Automatically generate item descriptions
When creating or editing an item, you can use AI to generate an item description. For scanned items, product information is sourced from third-party databases and rewritten into item descriptions. Review generated content for quality and accuracy.
- Sign in to your Square Dashboard and click Items & orders > Items.
- Choose an item to edit, or click Create item.
- From the description box, click Auto write.
- Provide Keywords and choose a Length and Tone to include in your description. Click Auto write.
- Review the generated description, then click Insert.
- Click Save.
Click Rewrite > Insert to generate a new item description. You must choose a new length, tone or keywords to rewrite an item description.
- From the navigation menu, tap ≡ More > Items > All Items.
- Choose an item to edit or tap Create Item.
- Below the description box, tap Generate description.
- Provide Keywords and choose a Length and Tone to include in your description. Tap Generate.
- Review the generated description, then tap Insert.
- Tap Save.
Tap Try again > Insert to generate a new item description. You must choose a new length, tone or keywords to rewrite an item description.
Assign items to specific locations
If your business has multiple locations, you may stock different items depending on location. Items and item settings, including modifiers, discounts and taxes, can all be assigned to specific locations. Assigning items to specific locations can only be done from the Square Dashboard.
Sign in to your Square Dashboard and click Items & orders > Items.
Select an existing item or click Create item.
Select applicable locations from the Locations field. Click Save.
Edit other item details as needed, then click Save.
Create and manage price overrides
If your business has multiple locations, you may have different prices depending on location. Price overrides can be used to set the price of an item to be different between multiple locations without needing to create a location-specific item. Creating price overrides can only be done from the Square Dashboard.
- Sign in to your Square Dashboard and click Items & orders > Items.
- Click on the selected item from the list.
- Click Edit variation details within the Variations section, then next to the Price field, click Override price by location.
- Choose your price and select a location to apply the price override to, then click Done.
- Click Save.
- Sign in to your Square Dashboard and click Items & orders > Items.
- Click on the selected item from the list.
- Click on the name of your variation within the Variations section, then next to the Price field, click Override price by location.
- Choose your price and select a location to apply the price override to, then click Done.
- Click Save.