Pennsylvania Employer Tax Information

To sign up for Square’s online payroll services in Pennsylvania, you must be registered with the Pennsylvania Department of Revenue and the Pennsylvania Department of Labor and Industry so we can pay and file your state taxes.

Pennsylvania Tax Account Numbers

Pennsylvania Withholding Tax Account Number and Filing Frequency

• If you are a new business, register online with the PA Department of Revenue to retrieve your account number and filing frequency. You can also contact the agency at 1-888-PATAXES (1-888-728-2937).

• If you already have a Pennsylvania Withholding Tax Account Number and filing frequency, you can look this up online or find this on correspondence from the PA Department of Revenue. If you’re unsure, contact the agency at 1-888-PATAXES (1-888-728-2937).

Pennsylvania Unemployment Compensation Account Number and Tax Rate

• If you are a new business, register online with the PA Department of Labor and Industry to retrieve your number and tax rate.

• If you already have a PA Unemployment Compensation Account Number and tax rate, you can look this up online or find it on the Unemployment Compensation Contribution Rate Notice mailed by the PA Department of Labor and Industry. If your account number is longer than digits, only enter the first 7 digits. If you’re unsure, contact the agency at 866-403-6163 or via their Contact Us form.

Pennsylvania Payroll Tax Details

Square Payroll processes the following per the frequency below to the listed state agencies:

Pennsylvania City-Level Payroll Tax Details

Pittsburgh City ID

• If you are a new business, register online with the City of Pittsburgh Finance Department to retrieve your ID. You should receive this within 5-10 business days. You can also contact the agency at 412-255-2543.

• If you already have a Pittsburgh City ID, you can find this on correspondence received from the City of Pittsburgh Finance Department. If you’re unsure, contact the agency at 412-255-2543.

• The Pittsburgh City ID has 9 characters and is a permanent ID assigned to each employer. This is different from the account number that Pittsburgh issues on a quarterly basis, which will not be collected by Square Payroll.

Philadelphia Tax Account Number and Payment Frequency

• If you are a new business, register online with the Philadelphia Department of Revenue to retrieve your 10-digit City account number (also known as Philadelphia Tax ID Number) and payment frequency. You can also contact the agency at 215-686-6579 or [email protected]

• If you already have a Philadelphia tax account number and payment frequency, yyou can find these on previous correspondence received from the Philadelphia Department of Revenue. If you’re unsure, contact the agency at 215-686-6579 or [email protected]

Square Payroll processes the following per the frequency below to the listed tax collectors: