Create and manage your vendor list, send and receive purchase orders – your online Square Dashboard is your new Back of House.

Note: Vendor Management is only available with a subscription to Square for Retail. If you don’t have a subscription yet, you can sign up for a free 30 day trial.

Create Vendors

Set up your vendor list to help you keep track of purchasing and organize your cost with Square for Retail.

To create a new vendor from the Vendors tab:

  1. Log in to your online Square Dashboard > Inventory Management.
  2. Click the Vendors tab at the top of the page.
  3. Click Create Vendor.
  4. Enter details about your vendor > click Save.

You can also create a vendor from the item creation page:

  1. Select Create Item.
  2. Click None in the Low Stock Alert section.
  3. Add the vendor’s name > vendor’s cost for the individual item.
  4. Click Done.

Visit the Vendors tab to confirm the information you entered saved. The item will also appear in the vendor’s item library.

Edit Vendor Specific Item Library

When you create a purchase order with a vendor, the items added to the order will automatically list under the Item Library in their vendor profile. If you’d like to update or edit the vendor specific item library:

Under the Vendor tab > click on vendor’s name.
Select Item Library at the top of their profile.
From here you can edit the unit cost or vendor code for each price point.

Edit or Deactivate a Vendor

To edit an existing vendor’s information, log in to Vendors and click their name. You can assign an account number, add additional notes, or enter their business address and phone number.

You can remove a vendor at any time, by clicking Deactivate Vendor at the bottom of their profile. Deactivating a vendor will remove them from your recepient list when creating a purchase order.

Learn how to create a purchase order.

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