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Using GTINs with Square for Retail


With Square para Tiendas, you now have the option to associate Global Trade Item Numbers (GTINs) with item variations created through your online Square Dashboard, on top of the existing option to add SKUs. You can do so by entering the details manually through your Item Library, or cómo importar la información a través del archivo .CSV

GTINs are used to identify trade items and products throughout the supply chain and are typically 8, 12, 13 or 14 digits long. Learn more about GTINs and the types commonly associated with businesses aquí.

Getting Started with GTINs

To get started:

  1. Visit Items & Orders > Items tab in your Panel de Datos Square en línea.

  2. Select an existing item or click Create an item.

  3. Under Variations, enter the GTIN and SKU information into the applicable sections.

  4. Enter all remaining item details > click Save.

Once a GTIN has been associated with an item or item variation, you can take the same actions on the associated items that you normally would — including monitoring the item’s progress through reporting, tracking and adjusting inventory, and creating/printing labels with a GTIN barcode.

Create an Item Using a Bar Code

You can also easily create items by scanning a UPC/GTIN through your online Square Dashboard, Square for Retail POS app on iOS devices, Square Terminal, or Square Register when subscribed to Retail Plus. First, you’ll need to make sure you’re using a and connect it to your desktop computer or laptop. Once you’ve confirmed the bar code scanner is connected, follow the instructions below to get started:

  1. Visit Items & Orders > Items tab in your Panel de Datos Square en línea.

  2. Click on Create an Item to open the Create Item screen.

  3. From the Details section, select Auto create.

  4. Scan the GTIN associated with the item(s) you’re wanting to create and click Select once the item appears under Top results found.

  5. From here, select suggested variations to apply to the item or scan the GTINs associated with the variations you’d like to apply > click Add variation(s).

  6. Click Save.

In addition to creating items from your Square Dashboard, you can also create a new item by scanning a GTIN directly from the Square for Retail POS app on iOS devices, Square Terminal, or Square Register. To do so:

  1. From the navigation menu, tap Items.

  2. Under All Items, tap Create Item.

  3. Tap Auto create, and scan the GTIN associated with the item you want to create using a compatible barcode scanner or the built-in camera on your device.

  4. Tap the radio button next to the item when it appears under “Top results.”

  5. To create the item, click Select.

  6. If you want to create related variations, click Add variations. Select any suggested variations you want to apply to the item, or scan the GTINs associated with the variations you want to apply. Then, click Add variation(s).

  7. Click Save.

During the item creation process, you may see suggestions (highlighted in purple) for Category, Description, Price, and other fields. These suggestions are based on information typically found online that is associated with the GTIN. Click a suggestion to apply it to an item. 

To prevent duplication, you’ll also receive a notification during the item creation process if the GTIN already exists in your Item Library.

Suggest Item Images with Photo Studio

When you’re creating or editing an item, you have the option to use suggested images generated from Square’s Photo Studio library. The images are automatically offered based on the item name — so, no uploading is required on your end. To get started:

  1. Go to Items & Orders > Items in your Panel de Datos Square en línea.

  2. Click on Create an Item to open the Create Item screen.

  3. Enter an item name in the Name field and click outside of the field.

  4. If we have a photo in our library that matches your item name, you'll see a suggested image on the screen with a prompt to Use image.

  5. Once you select your image(s), click Save.

You can also use suggested images for singular item variations. From the Create Item screen, select Edit variation details and enter a variation name to pull up a suggested image.

Note: Always remember to click Save after uploading your own images or using suggested images from Photo Studio.

Add to Cart Using a GTIN

You can also easily add items to your cart by using a GTIN. Simply follow the instructions above to associate a GTIN and/or SKU to an item variation and click Save. Once the item is updated, you can scan the barcode to add to your customer’s cart during checkout.

Note: You can associate both a GTIN and SKU with a single item variation.

Reporting with GTINs

The following sections of your online Square Dashboard will have the option to show GTIN(s) in the on-screen details:

  • Historial: This section of your Item Library will provide visibility into what stock actions were taken on items or variations for a given time frame.

  • Reabastecimiento pendiente: This section of your Item Library provides you with visibility into what items have been returned and need to be restocked.

  • Informe de ventas por artículo: This report shows the sales associated with items and item variations for a given time frame.

  • Infome de COGS: This report helps you keep an eye on your profit margin by keeping your topline metrics — cost of goods, total revenue, profit, and profit margin — front and center.

  • Informe de ganancia prevista: This report shows you the potential profit of your business inventory.

To view GTIN information while visiting one of the above sections, simply click the “+” icon in the upper right corner of the screen and check off GTIN. Once selected, a new column specific to the GTIN will be displayed.

Print Labels with GTIN Barcodes

You’ll also have the option to print labels with GTIN barcodes for any items that have a GTIN associated with them in your Item Library.

To print labels:

  1. Visit Items & Orders > Items tab in your Panel de Datos Square en línea.

  2. Click the Actions drop-down menu and select Print Labels.

  3. From the Create Labels screen, select the appropriate label type and location.

  4. Under the Barcode Format drop-down menu, select GTIN.

  5. Choose to Select Multiple Items or Select from Purchase Order and check off all applicable items > click Select Items.

  6. Click Create Labels.

Note: At this time, you can only print one type of barcode per product label. For example, you can’t print a SKU and a GTIN barcode on one single label, you would need to choose one or the other.

Learn more about imprimir etiquetas de código de barras desde el Panel de Datos Square en línea.