Capture receipts and add notes to Square Debit Card transactions
About receipts and notes for debit card transactions
You can capture receipts and add notes to your Square Debit Card transactions to keep your spending organized. After making a purchase with your debit card, you can reply to an SMS prompt with a photo of your receipt, which is automatically matched to the transaction. You can also attach or remove receipts and add notes directly from the Checking Activity view in Square Dashboard.
Receipts and notes are included when you export your transaction history, making it easier to reconcile expenses with your accounting software.
Before you begin
You need a Square Checking account with an active Square Debit Card. Learn how to set up a checking account and debit card.
To capture receipts via SMS, enable the receipt capture notification in your Card Notification settings. This setting is off by default. Learn how to manage your debit card.
You need a valid phone number on file to receive SMS receipt prompts.
Capture a receipt via SMS
After you make a purchase with your Square Debit Card, you'll receive an SMS prompt asking if you'd like to capture a receipt for the transaction.
Make a purchase using your Square Debit Card.
When you receive the SMS receipt prompt, reply with a photo of your receipt.
The receipt image is automatically matched to the transaction in your Checking Activity.
Manage receipts from Square Dashboard
You can attach, view, and remove receipt images from your debit card transactions directly in the Checking Activity view.
Sign in to Square Dashboard and go to Banking > Checking.
Select a location from Locations.
In the Recent activity section, click View all activity.
Select a debit card transaction to view its details.
To attach a receipt, select the option to add a receipt image and upload your file.
To remove a receipt, select the attached receipt and choose the option to remove it.
Add and edit notes on transactions
You can add notes to any debit card transaction to record details like the purpose of a purchase or project it's associated with.
Sign in to Square Dashboard and go to Banking > Checking.
Select a location from Locations.
In the Recent activity section, click View all activity.
Select a debit card transaction to view its details.
Enter or edit your note in the notes field.
Export transactions with receipts and notes
You can export your Checking transaction history as a CSV file, or download receipt images as a ZIP file.
Sign in to Square Dashboard and go to Banking > Checking.
Select a location from Locations.
Click View all activity.
Filter the activity and choose the date range you'd like to export.
-
Select Download and choose a download option:
Account statements — View and download your account statements.
Download .CSV — Download a CSV file of your transaction activity for the selected date range.
Receipts — Download a ZIP file containing receipt images for the selected date range (limit: 366 days or 500 receipts).