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Bulk edit items in Square Dashboard

Who is this article for?
This article is for business owners and team members with item creation permissions and Dashboard access who are bulk editing items. Learn more about Square Staff and custom permissions.

About bulk editing items

Bulk editing allows you to make changes to multiple existing items, descriptions, and variations at the same time. From your Item library in Square Dashboard, you can bulk edit up to 250 item variations at a time.

You can update the following attributes in bulk:

  • Item name

  • GTIN

  • SKU

  • Categories

  • Reporting category

  • Price

  • Online sale price

  • Sold by

  • Weight

  • Default vendor

  • Vendor code

  • Unit cost

  • Locations

  • Description

  • Age restriction

  • Chanel listing attributes

  • Custom Attributes

  • SEO Title

  • SEO Description

  • SEO Permalink

  • Is Alcoholic

Before you begin

To bulk edit items, you need to have existing items created and access to your Square Dashboard. Learn how to create and manage items from Square Dashboard.

Default unit cost, vendor, and vendor code attributes are only available with a Square for Retail Plus or Premium subscription.

Bulk edit items in Square Dashboard

  1. Sign in to your Square Dashboard and click Items & orders > Items > Item library.

  2. Check the box next to each item you want to edit. Check the box at the top of the item column to select all items.

  3. Click Edit items at the bottom of the page.

  4. Click the Attributes drop-down menu and select the attributes you want to show in the bulk edit item view.

  5. You can edit one cell at a time or across multiple cells:

    • To select all cells in a column, click the column header.

    • To select multiple adjacent cells, press and hold Shift on your keyboard then click the first and last cells in a range.

    • To select specific cells that aren't adjacent, press and hold Ctrl or ⌘Cmd on your keyboard and click each cell.

  6. Make the changes to your items, descriptions, or variations.

  7. Click Update variations.

You may receive an error message if an item has been updated by someone else, before your changes have been finalized or if a duplicate value has been entered.

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