Home>Items and Categories

Manage Stock in Square Online

It’s quick and easy to keep track of your merchandise from within your online site. If you have multiple locations, you can enter the number of items in stock for each location. Inventory automatically decreases when customers purchase items from your website and syncs with your Square Item Library so you’ll never accidentally over-sell.

Go to Items > Item Library from your Square Online Overview page and click any item on the page to edit.

Note: If you’re adding a brand new item, you’ll need to set up some details (title, description, price, etc.) and save before entering stock quantities. This allows the item to sync to your Square dashboard. Once you’ve saved a new item, you can edit it at any time to adjust the stock.

sos-stock-variations

Scroll down to the item variations table and click inside the stock field to open the options. You can enable or disable tracking for each location using the toggle. When making changes to stock quantities, you’ll need to select one of the following reasons:

  • Stock received: Adds the number you enter to the current total for existing stock, and sets the stock number for new items.

  • Inventory recount: Replaces the current stock total with the number you enter, or sets the stock number for new items.

  • Restock return: Adds the number you enter to the existing stock total.

  • Damage: Decreases the stock number by the amount you enter.

  • Theft: Decreases the stock number by the amount you enter.

  • Loss: Decreases the stock number by the amount you enter.

sos-stock-update

This information displays in the Stock History for each item in your Square Item Library, which provides an overview of stock adjustments and reasons that you can filter by type and location.

Click “Update Stock” when you’re finished editing to update the stock quantity. Follow the same process for any additional variations you may have, then Save to apply your changes.

Note: If an item is sold by a unit such as pounds or yards, you will need to manage the stock quantities from your Square Item Library. Learn more about unit types.

Can't find what you need?