Create and edit items
About item creation
Items are sellable goods and services that make up your item catalog. As you add your business details to Square, you can create, edit, and manage items to check out customers faster, know what's selling best, and track inventory. Items can also be created and tracked across multiple business locations. Setting up items helps streamline your business by enabling you to count stock and see sales trends for your inventory across your entire business.
Before you begin
You have two options for creating items:
Create items from the Square Dashboard on a laptop or desktop computer
Create items directly from the Square POS apps and devices
When you add, update, or delete an item, the change will reflect in your Square apps, Dashboard, and Square Online website.
If your business uses specific unit types (such as yards of fabric, or food items by weight), you need to create your unit types first in order to apply them when creating items. Learn how to create and edit item unit types.
If you are creating multiple items, you are able to quickly upload your items in bulk using item importing in the online Square Dashboard. Learn more about how to bulk import items in Square Dashboard.
Create and edit an item
- Sign in to your Square Dashboard and click Items & Orders > Items.
- Click Create Item or select an existing item to edit.
- Click Change next to Item type, choose an item type > click Change.
- Enter item information such as a name, a description.
- Set up additional item features and click Save when finished.
To delete an item from your Item library, click on an item’s name > click Actions > Delete > Delete Item.
- Open the Square app and tap ≡ More.
- Tap Items > All items.
- Click Create Item or tap an existing item to edit.
- Tap the square tile to add a label, upload an optional image, or choose the tile color that will appear on your item grid.
- Enter item information such as a name and description.
- Set up additional item features and tap Save when finished
To delete an item from your Item library, tap on an item’s name, scroll down and tap Delete Item From This Location > Confirm delete.
Assign items to specific locations
If your business has multiple locations, you may stock different items depending on location. Items and item settings, including modifiers, discounts, and taxes, can all be assigned to specific locations. Assigning items to specific locations can only be done from the Square Dashboard.
Sign in to your Square Dashboard and click Items & Orders > Items.
Click an existing item or click Create Item.
Select applicable locations from the Locations field.
Click Save > Save.
Create and manage price overrides
If your business has multiple locations, you may have different prices depending on location. Price overrides can be used to set the price of an item to be different between multiple locations without needing to create a location-specific item. Creating price overrides can only be done from the Square Dashboard.
Create price overrides for an item with no variation
Sign in to your Square Dashboard and click Items & Orders > Items.
Click on the selected item from the list.
Click Edit variation details within the Variations section, then next to the Price field, click Override price by location.
Choose your price and select a location to apply the price override to > click Done.
Click Save.
Create price overrides for an item with variations
Sign in to your Square Dashboard and click Items & Orders > Items.
Click on the selected item from the list.
Click on the name of your variation within the Variations section, then next to the Price field, click Override price by location.
Choose your price and select a location to apply the price override to > click Done.
Click Done > Save.