Rhode Island Employer Tax Information

To sign up for Square’s online payroll services in Rhode Island, you must be registered with the Rhode Island Department of Revenue and the Rhode Island Division of Taxation so we can pay and file your state taxes.

Agency Required Tax Information Format
Rhode Island Department of Revenue Rhode Island Withholding Account Number 000000000 00 (11 digits)
Rhode Island Division of Taxation Rhode Island UI Account Number 0000000000 (10 digits)
Rhode Island Employment Security Tax Rate X.XX%

Rhode Island Tax Account Numbers

Rhode Island Withholding Account Number

  • If you are a new business, register online with the RI Department of Revenue. The first 9 digits of your new account number should match your federal EIN.
  • If you already have a Rhode Island Withholding Account Number, you can find it on previous correspondence from the RI Department of Revenue or by contacting the agency at 401-574-8829.

Rhode Island Unemployment Insurance Account Number and Tax Rate

  • If you are a new business, register online with the RI Division of Taxation to retrieve your number and tax rate. The Employment Security Tax Rate for most new employers is 1.5%.
  • If you already have a RI UI Account Number and Employment Security Tax Rate, you can find this on the Notice of Tax Rate mailed by the RI Division of Taxation each year. If you’re unsure, contact the agency at 401-574-8700 or via email.

Rhode Island Payroll Tax Details

Square Payroll processes the following per the frequency below to the listed state agencies:

Agency Filing Frequency
Rhode Island Department of Revenue Withholding Tax Payment After Every Pay Run
Reconciliation of Personal Income Tax Withheld (RI W-3) Annually
Wage and Tax Statement (W-2) Annually
Rhode Island Division of Taxation Quarterly Tax and Wage Report (TX-17) Quarterly
Rhode Island State Directory of New Hires New Hire Report As Needed

Still need help? Ask the community

Visit community forum