Updating Addresses in Square Payroll

Employer Taxpayer Address

You are able to update your taxpayer address directly from your online Square Dashboard. Making sure that your taxpayer address is up to date helps to ensure that your business’ tax reporting is accurate. If the taxpayer address that is on file with Square Payroll does not match what the IRS or your state agency has recorded, there may be issues with your tax filings or payments.

To update your taxpayer address:

1. Log into your online Square Dashboard > Staff > Payroll.
2. Click Settings > Business Info.
3. Select Edit next to your Taxpayer Address and enter your address details.
4. Press Save.

If you need to pay W-2 employees across work locations or multiple tax jurisdictionsthat are different from your business’ primary address, add the additional work addresses in your team member’s profiles from the Payroll Team tab . From here, go to the Tax Info tab to add your state tax account information for the additional work locations.

Note: Your updated Taxpayer Address cannot be in a new tax jurisdiction. If you are receiving an error when attempting to update your business’ taxpayer address, please contact support.

Employee Work Address

When adding an employee to Square Payroll, please ensure their work address is correct for tax purposes. An employee’s work address is often their primary work location.

If your business has multiple EINs for which all employees have a work address within that EIN’s primary tax jurisdiction, you can continue using Square Payroll after opening a new Square account for each additional EIN. If you’re interested in doing this or want to learn more, please contact support.

Please note these limitations apply only to W-2 employees, not 1099 contractors. Square Payroll supports paying contractors in all 50 states, regardless of your business’s primary tax jurisdiction.