Update taxpayer address for Square Payroll

About your taxpayer address

Making sure that your taxpayer address is up to date helps to ensure that your business’ tax reporting is accurate. If the taxpayer address that is on file with Square Payroll does not match what the IRS or your state agency has recorded, there may be issues with your tax filings or payments. You can update your taxpayer address directly from your Square Dashboard.

Before you begin

You can update taxpayer addresses from your Square Dashboard but only before you send any pay runs in the present tax year. You cannot update a taxpayer address if you made pay runs and sent tax filings using that address.

If you need to pay W-2 employees across work locations or multiple tax jurisdictions that are different from your business’ primary address, add the additional work addresses in your team member’s profiles.

These limitations apply only to W-2 employees, not 1099 contractors. Square Payroll supports paying contractors in all 50 states, regardless of your business’s primary tax jurisdiction.

Update employer taxpayer address information

You can update your address from your Square Dashboard.

1. Sign in to your Square Dashboard and select Staff & Payroll > Payroll > Business info.

2. Next to your Taxpayer Address, select Edit and enter your updated details.

3. Select Save.

Update employee taxpayer address information

You can update your employees’ addresses from their team member profile.

1. Sign in to your Square Dashboard and select Team > Team members.

2. Select a team member’s profile and select Payroll. 

3. Go to Payment and select Edit. 

4. Select either Ask the team member to provide this information or Fill this out on the team member’s behalf.

5. Follow the prompts and fill out the necessary information.

Related articles

• Set up a Square Payroll employee dashboard

• Add and manage team members

• Add team members to Square Payroll

• Update your Square Payroll information for team members