Square Payroll Reports

In addition to being able to download the details for a single payroll or a single paycheck, Square Payroll allows you to select a custom time period and download an .xls file showing either all paycheck details, the employee totals, or the company totals.

Note: At this time, these reports can only be download from a computer and are not currently available for download through the Square Payroll App.

Download Custom Report

To download a custom report:

  1. Visit the History tab of your online Payroll dashboard.
  2. Click “Export Custom Report”.
  3. Select a date range, employee(s), and the report type:
    • Paycheck Details: Shows all paychecks with pay dates in the selected period.
    • Employee Totals: Shows the totals by employee for all paychecks with pay dates in the selected period.
    • Company Totals: Shows the company pay and tax totals for all paychecks with pay dates in the selected period.
    • Paystubs: Shows all paystubs for payroll runs that were paid out in the selected date range.
  4. Click Export to download a spreadsheet containing your requested details.

Employers that process payroll across multiple work locations will also be able to view information per location in a custom report. When downloading a custom report, payroll data will be broken down by work address and also provide payroll data across all work addresses.

Note: Custom reports only include payroll that was processed through Square Payroll. Runs will not appear in custom reports until the deadline to cancel the run has passed.

Download Run Report

You also can download the payroll details for a single payroll run:

  1. Visit the History tab of your online Payroll dashboard.
  2. Select your pay period.
  3. Click Export to CSV to download a spreadsheet containing a breakdown of taxes and wages for that particular pay run.

If you use Intuit Quickbooks Online for your accounting, you can sync your Square Payroll data to Quickbooks automatically after each pay run.

Download Paystub

Lastly, you also have the ability to download a paystub from your Payroll History if you need a physical copy for any reason:

  1. Visit the History tab of your online Payroll dashboard.
  2. Select your Pay Period.
  3. In the Paystub column, click View > Download Paystub for an individual team member’s paystub.
  4. Click Download All Paystubs at the top of the page to download all of the paystubs for each team member that was paid in the payroll run.

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