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Square Payroll Reports

In addition to being able to download the details for a single payroll or a single paycheck, Square Payroll allows you to select a custom time period and download an .xls file showing either all paycheck details, the employee totals, employee paystubs, or the company totals. You can also download reports for the Paycheck Protection Program (PPP) application.

Note: At this time, these reports can only be downloaded from a computer and are not currently available for download through the Square Payroll app.

Paycheck Protection Program (PPP) Report

The Paycheck Protection Program (PPP), a part of the CARES Act, provides loans to small businesses to help cover the costs of retaining employees during COVID-19. The PPP application requires your average monthly payroll costs (AMP) and number of employees, among other things. We have created a report within Square Payroll to help facilitate these calculations and the application process. To download a PPP report:

  1. Visit the History & Reports tab of your online Payroll dashboard.

  2. Click Payroll Reports.

  3. Select the report type: * Paycheck Protection Program - Regular: Average monthly payroll (AMP) will automatically be calculated based on your first pay date through Square Payroll:

    • Full 2019 history: If your first pay date is before February 1, 2019, AMP is calculated based on payroll processed from January 1, 2019 - December 31, 2019.

    • Partial 2019 history: If your first pay date is on or after February 1, 2019, AMP is calculated using a rolling 12 months (or maximum number of months) from your first pay date through February 29, 2020.

    • New employer: If your first pay date is between January 1, 2020 - February 15, 2020, AMP is calculated based on payroll processed from January 1, 2020 - February 29, 2020.

    • Paycheck Protection Program - Seasonal: If you classify your business as seasonal, you can select this option. AMP is calculated based on payroll from March 1, 2019 - June 30, 2019.

  4. Click Download to download a spreadsheet containing your requested details. The “date range” and “team member” fields are not required for PPP reports.

Note: PPP reports only appear on accounts that processed payroll through Square Payroll on or before February 15, 2020.

For an overview of PPP and more information on how to gather tax forms for your application outside of Square, please see Square Payroll: Paycheck Protection Program (PPP). If you are interested in applying for PPP funding through Square Capital, please see their PPP Resource Page.

Download Custom Report

To download a custom report:

  1. Visit the History & Reports tab of your online Payroll dashboard.

  2. Click “Payroll Reports”.

  3. Select a date range, employee(s), and the report type:

    • Paycheck Details: Shows all paychecks with pay dates in the selected period.

    • Employee Totals: Shows the totals by employee for all paychecks with pay dates in the selected period.

    • Company Totals: Shows the company pay and tax totals for all paychecks with pay dates in the selected period.

    • Paycheck Protection Program - Regular: Provides average monthly payroll costs and average number of employees for the PPP application. See above for more details.

    • Paycheck Protection Program - Seasonal: Provides average monthly payroll costs and average number of employees for the PPP application. See above for more details.

    • Paystubs: Shows all paystubs for payroll runs that were paid out in the selected date range.

  4. Click Download to download a spreadsheet containing your requested details.

Employers that process payroll across multiple work locations will also be able to view information per location in a custom report. When downloading a custom report, payroll data will be broken down by work address and also provide payroll data across all work addresses.

Note: Runs will not appear in custom reports until the deadline to cancel the run has passed.

Download Run Report

You also can download the payroll details for a single payroll run:

  1. Visit the History & Reports tab of your online Payroll dashboard.

  2. Select your pay period.

  3. Click Actions > Export to CSV to download a spreadsheet containing a breakdown of taxes and wages for that particular pay run.

If you use Intuit Quickbooks Online for your accounting, you can sync your Square Payroll data to Quickbooks automatically after each pay run.

Download Paystub

Lastly, you also have the ability to download a paystub from your Payroll History if you need a physical copy for any reason:

  1. Visit the History & Reports tab of your online Payroll dashboard.

  2. Select your Pay Period.

  3. In the Paystub column, click View > Download Paystub for an individual team member’s paystub.

  4. Click Actions >Download All Paystubs to download all of the paystubs for each team member that was paid for that pay period.

Learn more about: Payroll

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