Below is a list of tax resources and forms filed by Square’s online payroll services in the jurisdictions in which we are currently available.

Note: Square Payroll prepares and files your tax forms electronically. You can download, save, and if you prefer, print each filing we’ve submitted from the Tax Forms tab of your Square Payroll dashboard. The files will appear as PDFs and will not be formatted the same as forms you might find online. They will, however, provide you with all the information we filed with tax agencies on your behalf.

Federal Tax Forms Filed Payroll Tax Agency
IRS Quarterly Form 941 Internal Revenue Service
IRS Annual Form 940
Form 944
Form 1099-MISC (Contractors only)
Internal Revenue Service
SSA Annual Form W-2
Form W-3
Social Security Administration

Alaska

Agency Filing Frequency
Department of Labor and Workforce Development (DOL) Quarterly Contribution Report (TQ01C) Quarterly
Unemployment Insurance Tax Payment Quarterly
Department of Revenue - Child Support Services Division New Hire Report (04-1050) Per New Employee

Arizona

Agency Filing Frequency
Arizona Department of Revenue (DOR) Payment of Arizona Income Tax Withheld (A1-WP) Monthly
Quarterly Withholding Tax Return (A1-QRT) Quarterly
Withholding Reconciliation Return (A1-R) Annually
Wage and Tax Statement (W-2) Annually
Arizona Department of Economic Security (DES) Unemployment Insurance Tax Payment Quarterly
Unemployment Tax and Wage Report (UC-018) Quarterly
New Hire Reporting Center New Hire Report Per New Employee

Arkansas

Agency Filing Frequency
Arkansas Department of Finance and Administration Withholding Tax Payment (Form AR941M) Monthly
Withholding Tax Annual Reconciliation (Form AR3MAR) Annual
W-2 Reporting Annual
Arkansas Department of Workforce Services Unemployment Insurance Filing / Payment (Form DWS-ARK-20) Quarterly
Arkansas New Hire Reporting Center New Hire Reporting Per New Employee

California

Agency Filing Frequency
California Employment Development Department (EDD) Payroll Tax Deposit Coupon (DE 88) Semi-Weekly / Monthly / Quarterly
Quarterly Contribution Return and Report of Wages (DE 9) Quarterly
Quarterly Contribution Return and Report of Wages Continuation (DE 9C) Quarterly
Report of New Employees (DE 34) Per New Employee

Connecticut

Agency Filing Frequency
Department of Revenue Services Withholding Tax Payment Per Pay Run
Quarterly Reconciliation of Withholding (CT-941) Quarterly
Annual Reconciliation of Withholding (CT-W3) Annually
Annual Wage and Tax Statements (CT-W2) Annually
Department of Labor Employer Contribution Return and Employee Quarterly Earnings Report (UC-5A / UC-2) Quarterly
Unemployment Insurance Tax Payment Quarterly
New Hire Report Per New Employee

Florida

Agency Filing Frequency
Florida Department of Revenue (DOR) Unemployment Insurance Tax Payment Quarterly
Employer’s Quarterly Report (RT-6) Quarterly
New Hire Report Per New Employee

Georgia

Agency Filing Frequency
Georgia Department of Revenue Income Tax Withholding Payments (GA-V) Per Pay Run
Withholding Tax Return (G-7) Semi-Weekly / Monthly / Quarterly
Annual Income Statement (G-1003) Annually
Georgia Department of Labor (GDOL) Unemployment Tax and Wage Report (LWC ES-4 / DOL-4N) Quarterly
New Hire Reporting Center New Hire Report Per New Employee

Idaho

Agency Filing Frequency
Idaho State Tax Commission Withholding Tax Payment (Form 910) Per Pay Run
Annual Withholding Tax Filing (Form 967) Annual
W-2 Reporting Annual
Idaho Department of Labor Unemployment Insurance Tax Payment / Filing (TAX020/TAX026) Quarterly
New Hire Reporting Per New Employee

Illinois

Agency Filing Frequency
Department of Economic Security (IDES) Monthly Wage Report Monthly
Unemployment Insurance Payment Quarterly
Employer's Contribution and Wage Report (UI-3/40) Quarterly
New Hire Report Per New Employee
Department of Revenue (IDOR) Department of Revenue Payment Coupon (IL-501) Monthly
Withholding Income Tax Return (IL-941) Quarterly
Wage and Tax Statement (IL W-2) Annually

Indiana

Agency Filing Frequency
Department of Revenue Withholding Tax Payment / Filing (WH-1) Monthly
Annual Withholding Tax Filing (WH-3) Annually
State W-2 Reporting Annually
Indiana Department of Workforce Development Unemployment Insurance Tax Payment Quarterly
Unemployment Insurance Contribution Report (UC-1) Quarterly
Unemployment Insurance Wage/Payroll Report (UC-5) Quarterly
Indiana New Hire Reporting Center New Hire Reporting Per New Employee

Iowa

Agency Filing Frequency
Iowa Department of Revenue (DOR) Wage and Tax Statement (W-2) Annually
Annual Verified Summary Report Annually
Withholding Quarterly Tax Return Quarterly
Withholding Tax Payment Voucher Semi-Monthly/Monthly
Withholding Tax Payment After Every Pay Run
Iowa Workforce Development Unemployment Insurance Payment Quarterly
Employer’s Contribution & Payroll Report (IA 65-5300) Quarterly
Iowa Department of Human Services (DHS) New Hire Reporting As Needed

Kansas

Agency Filing Frequency
Kansas Department of Revenue Withholding Tax Payment (Form KW-5) Per Pay Run
Annual Withholding Tax Return (Form KW-3) Annual
W-2 Reporting Annual
Kansas Department of Labor Unemployment Insurance Payment / Filing (Form K-CNS 100/101) Quarterly
New Hire Reporting Per New Employee

Louisiana

Agency Filing Frequency
Department of Revenue Withholding Payment Voucher (L1-V) Per Pay Run
Employer’s Return of State Income Tax Withheld (L-1) Quarterly
Transmittal of Withholding Tax Statements (L-3) Annually
Wage and Tax Statement (W-2) Annually
Workforce Commission Employer's Wage and Tax Report (LWC ES-4) Quarterly
Department of Children and Family Services New Hire Report Per New Employee

Maryland

Agency Filing Frequency
Comptroller of Maryland Withholding Tax Payments (Form MW506) Per Pay Run
Annual Employer Withholding Reconciliation Return (MW508) Annually
Wage and Tax Statement (W-2) Annually
Division of Unemployment Insurance Unemployment Insurance Quarterly Contribution Report Payment Quarterly
Unemployment Insurance Quarterly Wage and Contribution Report (DLLR/DUI 15/16) Quarterly
State Directory of New Hires New Hire Registry Report Per New Employee

Massachusetts

Agency Filing Frequency
Massachusetts Department of Revenue (DOR) Withholding Tax Payment After Every Pay Run
Employer’s Return of Income Taxes Withheld (M-941) Monthly / Quarterly / Annually
Wage and Tax Statement (W-2) Annually
New Hire Report As Needed
Massachusetts Department of Unemployment Assistance (DUA) Unemployment Insurance Payment Quarterly
Employment and Wage Detail Report Quarterly

Minnesota

Agency Filing Frequency
Minnesota Department of Revenue Withholding Tax Payment (Form MW5) Per Pay Run
Withholding Tax Filing (Form MW1) Quarterly
W-2 Reporting Annual
Unemployment Insurance Minnesota Unemployment Insurance Payment / Filing (Form MDES-1) Quarterly
Minnesota Department of Human Services New Hire Reporting Per New Employee

Missouri

Agency Filing Frequency
Missouri Department of Revenue Withholding Payment Per Pay Run
Withholding Filing (Form MO-941) Monthly
State W-3s Annual
W-2 Reporting Annual
St. Louis Collector of Revenue St. Louis City Withholding and Payroll Expense Tax Filing/Payment (Forms W-10/P-10) Quarterly
St. Louis W-2 Reporting Annual
St. Louis Annual Reconciliation Annual
Kansas City Revenue Division Kansas City Withholding Tax Payment (Form RD-130) Per Pay Run
Kansas City Withholding Tax Filing (Form RD-110) Quarterly
Kansas City Annual Withholding Tax Filing (Form RD-113) Annual
Kansas City W-2 Reporting Annual
Missouri Department of Labor and Industrial Relations Unemployment Insurance Payment Quarterly
Unemployment Insurance Filing Quarterly
Missouri Department of Social Services New Hire Reporting Per New Employee

Nevada

Agency Filing Frequency
Department of Employment, Training and Rehabilitation (DETR) Unemployment Insurance Tax Payment Quarterly
Employer's Quarterly Contribution and Wage Report (UCS 4072) Quarterly
Bond Factor Tax Payment Quarterly
Quarterly Bond Contributions Report Quarterly
New Hire Report Per New Employee
Department of Taxation Modified Business Tax Payment Quarterly
Modified Business Tax (TXR-020.04) Quarterly

New Hampshire

Agency Filing Frequency
New Hampshire Employment Security (NHES) Unemployment Insurance Tax Payment Quarterly
Employer Quarterly Tax Report Quarterly
New Hire Report (NHES 0085) Per New Employee

New Jersey

Agency Filing Frequency
Division of Revenue and Enterprise Services and Department of Labor & Workforce Development Withholding Tax Payment Per Pay Run
Unemployment Insurance Tax Payment Quarterly
Employer’s Quarterly Report (NJ-927) Quarterly
Employer Report of Wages Paid (NJ WR-30) Quarterly
Gross Income Tax Reconciliation of Tax Withheld (NJ-W-3) Annually
Income Tax Employer Reconciliation (NJ-EFW2) Annually
New Hire Reporting Center New Hire Report Per New Employee

New York

Agency Filing Frequency
Department of Taxation and Finance and Department of Labor Return of Tax Withheld (NYS-1) Per Pay Run
Unemployment Insurance Tax Payment Quarterly
Quarterly Combined Withholding, Wage Reporting, And Unemployment Insurance Return (NYS-45) Quarterly
New Hire Report Per New Employee

North Carolina

Agency Filing Frequency
Department of Revenue (NCDOR) Withholding Payment Voucher (NC-5P) Monthly
Withholding Return (NC-5) Quarterly
Quarterly Income Tax Withholding Return (NC-5Q) Quarterly
Annual Withholding Reconciliation (NC-3) Annually
Wage and Tax Statement (NC-W2) Annually
Division of Employment Security Unemployment Insurance Tax Payment Quarterly
Employer's Quarterly Tax and Wage Report (NCUI 101) Quarterly
Department of Health and Human Services New Hire Report Per New Employee

Ohio

Agency Filing Frequency
Department of Taxation Employer’s Payment of Ohio Tax Withheld (IT-501) After Every Pay Run
Employer’s Payment of School District Income Tax Withheld (SD-101) Monthly
Employer’s Quarterly Reconciliation of Income Tax Withheld (IT-942) Quarterly
School District Annual Reconciliation (SD-141) Annually
Employer’s Annual Reconciliation of Income Tax Withheld (IT-941) Annually
Transmittal of Wage and Tax Statements (IT-3) Annually
Wage and Tax Statement (W-2) Annually
Department of Job and Family Services (JFS) Unemployment Compensation Quarterly Tax Return (JFS-20125) Quarterly
New Hire Report As Needed

Oregon

Agency Filing Frequency
Oregon Department of Revenue Withholding Tax Payment After Every Pay Run
Unemployment Insurance Tax Payment Quarterly
State Transit Tax Payment Quarterly
Combined Payroll Tax Report (Form OQ) Quarterly
Quarterly UI Wage Detail Reporting (Form 132) Quarterly
Quarterly Withholding Filing (Schedule B) Quarterly
Wage and Tax Statement (W-2) Annually
Annual Withholding Tax Reconciliation Report (Form WR) Annually
Oregon Department of Justice New Hire Report As Needed

South Carolina

Agency Filing Frequency
South Carolina Department of Revenue Withholding Tax Payment Per Pay Run
Withholding Tax Quarterly Return Quarterly
Annual Withholding Tax Report (includes Q4) Annual
W-2 Reporting Annual
South Carolina Department of Employment and Workforce Quarterly UI Wage Report Quarterly
Quarterly UI Contribution Report Quarterly
South Carolina Department of Social Services New Hire Reporting Per New Employee

South Dakota

Agency Filing Frequency
Department of Labor and Regulation (DLR) Employer's Quarterly Contribution, Investment Fee, and Wage Report (Form 21) Quarterly
Unemployment Insurance Tax Payment Quarterly
New Hire Report (SD EForm 0778) Per New Employee

Tennessee

Agency Filing Frequency
Department of Labor & Workforce Development Premium Report (LB-0456) Quarterly
Wage Report (LB-0851) Quarterly
New Hire Report Per New Employee

Texas

Agency Filing Frequency
Texas Workforce Commission (TWC) Employer’s Quarterly Report (C-3) Quarterly
Unemployment Insurance Tax Payment Quarterly
Child Support Division New Hire Report Per New Employee

Utah

Agency Filing Frequency
Utah State Tax Commission Withholding Tax Payment (TC-941PC) Pay Per Run
Withholding Tax Filing (TC-941) Quarterly
Annual Withholding Tax Filing (TC-941R) Annually
State W-2 Reporting Annually
Utah Department of Workforce Services Unemployment Insurance Tax Payment Quarterly
Unemployment Insurance Quarterly Wage List and Contribution Report Quarterly
New Hire Reporting Per New Employee

Virginia

Agency Filing Frequency
Department of Taxation Employer’s Return of Virginia Income Tax Withheld (VA-5) Monthly
Employer’s Annual or Final Summary of Virginia Income Tax Withheld Return (VA-6) Annually
Wage and Tax Statement (W-2) Annually
Employment Commission (VEC) Unemployment Insurance Tax Payment Quarterly
Employer’s Quarterly Tax Report (VEC FC-20) Quarterly
Employer’s Quarterly Payroll Report (VEC FC-21) Quarterly
New Hire Reporting Commission New Hire Report Per New Employee

Washington

Agency Filing Frequency
Washington Employment Security Department (ESD) Unemployment Insurance Tax and Wage Report (5208A & 5208B) Quarterly
Unemployment Insurance Tax Payment Quarterly
Washington Department of Labor & Industries (L&I) Workers' Compensation Employer's Quarterly Report (F212-055-000) Quarterly
Workers’ Compensation Premium Payment Quarterly
Washington Department of Social and Health Services (DSHS) New Hire Reporting Per New Employee

Wisconsin

Agency Filing Frequency
Department of Revenue Withholding Tax Deposit Report (WT-6) Per Pay Run
Employer’s Annual Reconciliation of Wisconsin Income Tax Withheld from Wages (WT-7) Annually
Wage and Tax Statement (W-2) Annually
Department of Workforce Development Unemployment Insurance Tax Payment Quarterly
Quarterly Contribution Report (UCT-101) Quarterly
Quarterly Wage Report (UC-7823) Quarterly
New Hire Reporting Center New Hire Report (WT-4) Per New Employee

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