Vermont Employer Tax Information
To sign up for Square’s online payroll services in Vermont, you must be registered with the Vermont Department of Taxes and Vermont Department of Labor so we can pay and file your state taxes.
|Agency||Required Tax Information||Format|
|Vermont Department of Taxes||Vermont Withholding Account Number||WHT-00000000 (WHT + 8 digits)|
|Vermont Department of Labor||Vermont UI Account Number||0000000 (7 digits)|
|Vermont Contribution Rate||X.X%|
Vermont Tax Account Numbers
Vermont Withholding Account Number
If you are a new business, register online with the VT Department of Taxes to retrieve your account number. You may also register by mail or fax using Form BR‐400, Application for Business Tax Account.
If you already have a VT Withholding Account Number, you can find this on correspondence from the VT Department of Taxes or by calling the agency at 802-828-2551.
Vermont UI Account Number and Tax Rate
If you are a new business, register online with VT Department of Labor to retrieve your account number and tax rate.
If you already have a VT UI Account number and tax rate, you can find this on the Contribution Rate Notice mailed by the VT Department of Labor. If you are unsure, you can contact the agency at 802-828-4344.
Vermont Nonresident Percentage
Employees who do not live in Vermont but work in Vermont may be subject to lower withholding tax rates if they are also employed in another state.
Square Payroll will set each employee’s non-resident percentage to 0% by default, which means that we assume the employee only worked in Vermont, and they will be taxed at the same rates as Vermont residents. However, if you know the employee only worked partially in Vermont, and earned wages in another state, you may update the non-resident percentage on the team member’s payroll profile to adjust taxes accordingly.
For example, if your non-resident employee only worked 20 out of 40 hours in Vermont (and the remaining 20 hours in another state), you would enter 50% in the non-resident percentage field.
Visit the VT Department of Taxes website for more information on non-resident withholding.
Vermont Payroll Tax Details
Square Payroll processes the following per the frequency below to the listed state agencies:
|Vermont Department of Taxes||Withholding Tax Payment (VT WHT-430) Note: The withholding tax payment made by Square Payroll services as both the payment voucher and filing. This form will not appear under Tax Forms in Dashboard.||After Every Pay Run|
|Quarterly Withholding Reconciliation and Health Care Contribution (VT WHT-436)||Quarterly|
|Health Care Contribution Tax Payment (VT WHT-430)||Quarterly|
|Wage and Tax Statement (W-2)||Annually|
|Annual Withholding Reconciliation (VT WHT-434)||Annually|
|Vermont Department of Labor||Quarterly Wage and Contribution Report (VT C-101)||Quarterly|
|New Hire Report||As Needed|