To sign up for Square Payroll in Virginia, you must be registered with the Virginia Department of Taxation and Virginia Employment Commission so we can pay and file your state taxes.

Agency Tax ID Tax ID Format
Virginia Department of Taxation Virginia Department of Taxation Account Number 30 XXXXXXXXX F XXX
Virginia Employment Commission Virginia Employment Commission Account Number XXXXXXXXXX (10 digits)

Virginia New Employer Registration

Virginia Department of Taxation

  1. Register online as a new business.
  2. Your Department of Taxation Account Number will match your nine-digit Federal Employer Identification Number (FEIN). You are solely responsible for inputting the three-digit location code at the end of the number.

Virginia Employment Commission

  1. Online registration with the Department of Taxation will automatically enroll you with the Virginia Employment Commission for state unemployment insurance taxes.
  2. If you have issues with registration or cannot locate your Employment Commission Account Number once you have registered, call the Employment Commission: 804-786-7159

Virginia Tax Payment Frequency

  1. The default filing frequency for new employers is Monthly.
  2. To confirm your filing frequency, call the Department of Taxation: 804-367-8037

Virginia Employer Tax Rate

  1. The default tax rate for new employers is 2.57%.
  2. If you are unsure of your tax rate, call the Employment Commission: 804-786-3061

Find Your Virginia Tax ID Numbers and Rates

Department of Taxation Account Number

  1. Your Department of Taxation Account Number matches your nine-digit Federal Employer Identification Number (FEIN). You are responsible solely for inputting the three-digit location code at the end of the number.
  2. Log into Virginia Department of Taxation (VATAX) Online Services for Businesses.
  3. Locate your number on any previously filed state tax return (VA-5) and enter in the three-digit location code.
  4. Call the Department of Taxation: 804-367-8037

Employment Commission Account Number

  1. Log into VATAX Online Services for Businesses.
  2. Locate your ten-digit (XXXXXXXXXX) Employment Commission Account Number on any previously filed quarterly report (VEC-FC-21).
  3. Call the Employment Commission: 804-786-1082

Virginia Tax Payment Frequency

  1. This is based on your previous year’s annual payroll totals.
  2. For more information, read more here.
  3. Call the Department of Taxation: 804-367-8037

Virginia Employer Tax Rate

  1. Look up your employer tax rate by logging into the VATAX Online Services for Businesses.
  2. Your Employer Tax Rate can be found on the Tax Rate Notice sent by the Employment Commission each December.
  3. Call the Employment Commission: 804-786-3061

You are responsible for ensuring Square Payroll has the correct tax ID numbers and tax rates for your business. Please contact us if you need to update your rate.

Virginia Payroll Tax Details

Square Payroll processes the following per the frequency below to the listed state agencies:

Agency Name Frequency
Department of Taxation Employer’s Return of Virginia Income Tax Withheld (VA-5) Monthly
Employer’s Annual or Final Summary of Virginia Income Tax Withheld Return (VA-6) Annually
Wage and Tax Statement (W-2) Annually
Employment Commission (VEC) Unemployment Insurance Tax Payment Quarterly
Employer’s Quarterly Tax Report (VEC FC-20) Quarterly
Employer’s Quarterly Payroll Report (VEC FC-21) Quarterly
New Hire Reporting Commission New Hire Report Per New Employee

Learn how to locate or obtain an EIN.

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