We know payroll predictability is important to you and your employees. Read below for more information on Square Payroll’s payment schedule, including tips to ensure your employees receive their pay on time, every time.
Square Payroll Pay Dates
Square Payroll offers four pay period schedules: monthly, weekly, semi-monthly (2 pay periods per month), and bi-weekly (every two weeks). You can edit your pay period prior to sending your first pay run. If you have already paid employees and need to edit your pay periods or pay schedule, please contact us. We will do our best to accommodate these requests.
Employee pay day is five business days after the end of the pay period. Employees who are paid by direct deposit will receive their pay on this date, provided payroll is processed on time. You can find the pay date for the current pay run in the top left corner of the Run Payroll screen of your online Square Dashboard.
You can also set up Automatic Payroll to ensure your employees get paid on time, with minimal effort on your part.
Manual check employees can be paid as soon as you process payroll. We provide you with the net pay amount, and you are responsible for writing the checks and providing them to your employees. Learn more about changing employee payment methods.
At this time, you are unable to customize Square Payroll’s pay dates.
Send Pay Through Square Payroll
You must submit payroll by 8 PM Pacific Time on the business day following the end of your pay period (4 business days in advance of pay day) to pay employees on time.
For example, if your employees are to be paid on Friday, January 31 and your pay period ends on Sunday, January 26, you must submit payroll by 8 PM PT on Monday, January 27 for your employees to receive their funds on pay day. If you do not process payroll on time, your employees’ pay will be delayed.
Late Pay Runs
If you run your payroll late (after 8 PM PT on the first business day after the end of the pay period), employees will receive pay four business days after you process payroll.
If you send payroll on the first business day after the end of your pay period after 8 PM PT, employees will receive their pay on the next business day after their pay date.
For off-cycle payments, employees will receive pay four business days after you submit the off-cycle payment.
Square Payroll Holiday Pay Outs
If the holiday occurs between the end of the pay period and the pay date, you will need to send the payroll one day early (on the last day of the pay period) for employees to receive pay on time. Failing to do so will result in employees receiving their pay late.
Your pay date will be moved if the pay date itself is scheduled on a holiday. In these instances, the pay date will be one business day earlier and payroll must be processed on the last day of the pay period.
If you have additional questions on Square Payroll’s pay dates and pay out schedule, contact us.